Department of Military Affairs Tender by Indian Army (GEM/2025/B/6125345)
REFINED SUNFLOWER OIL 15 KG TIN,REFINED SUNFLOWER OIL 1 Liter Pouch,REFINED SUNFLOWER OIL 1 Liter B
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Tender Title and Reference Number
Tender Title: Local Purchase of Refined Oil for the Second of June 2025
Reference Number: GEM/2025/B/6125345
Issuing Authority/Department
This tender is issued by the Department of Military Affairs under the Ministry of Defence.
Scope of Work and Objectives
The main objective of this tender is to procure various types of refined oil, including refined sunflower oil and refined mustard oil, in bulk quantities. The expected total procurement for this tender encompasses 617 units, incorporating multiple packaging sizes such as 15 kg tins, 1-litre pouches, and 1-litre bottles. The aim is to ensure a consistent supply of high-quality oil, fulfilling the operational food requirements of the armed forces.
Eligibility Criteria
To qualify for this tender, suppliers must meet specific eligibility requirements which include being a registered business entity. It's crucial that bidders demonstrate their capacity to handle bulk procurement and provide relevant certifications regarding product quality and safety standards.
Technical Requirements
Bidders are expected to adhere to stringent technical requirements including compliance with national food safety and quality standards. All offered products must be certified and meet the prescribed specifications, ensuring the supplied oils are suitable for military use and consumption.
Financial Requirements
Bid submissions should include details of financial requirements, such as proof of previous similar contracts, along with transparent pricing models that reflect competitive market standards. Financial stability and the ability to sustain inventory levels while maintaining product quality will be assessed.
Document Submission Details
Bidders must submit all relevant documentation digitally. Required documents typically include registration proof, technical specifications sheets, financial statements, and quality certifications. All submissions should be made before the designated deadline, following the specified format outlined by the issuing department.
Special Provisions
The tender may include special provisions for Micro, Small, and Medium Enterprises (MSEs) as well as startups, encouraging their participation. This provision aims to foster a competitive environment by inviting smaller businesses to contribute to government procurement.
Evaluation Process
The evaluation process will involve a comprehensive review of submitted tenders based on compliance with eligibility criteria, technical capability, financial soundness, and overall value offered. The Department of Military Affairs reserves the right to negotiate with bidders to ensure the best procurement decision.
Delivery Locations
The successful bidder will be responsible for the delivery of refined oils to designated military facilities across various locations, ensuring timely and efficient logistics as required by the Department of Military Affairs.
Contact Information
While no specific contact information is provided in the tender details, bidders are encouraged to consult the Department of Military Affairs for any inquiries regarding this tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered business entity capable of fulfilling bulk orders. Bidders must demonstrate their previous experience in supplying similar products and comply with relevant local regulations. Compliance with quality standards and certifications pertinent to food safety and product specifications will also be evaluated.
Bid submissions must include detailed technical specifications confirming compliance with national and international quality standards for edible oils. This includes certifications from recognized food safety authorities, ensuring that all oils specified in the tender meet the necessary health and safety benchmarks adequately.
The payment terms dictate that payments will be made upon successful delivery and acceptance of products. An Earnest Money Deposit (EMD) is required as a security measure, typically calculated as a percentage of the bid value, ensuring the commitment of the bidder to the tender process.
Submissions must be made electronically through the designated portal, adhering to the accepted document formats such as PDF or Word. Each submission should be correctly labeled and include all required documentation, such as compliance certificates, financial statements, and technical bids.
Yes, there are special provisions for MSEs within this tender process. This includes easier access to the bidding process, reduced financial requirements, and potential assistance in meeting compliance standards. These initiatives are part of the government’s effort to promote entrepreneurship and local manufacturing under the “Make in India” initiative.
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