Tender Title: Supply of Spare Parts
Reference Number: GEM/2025/B/6193687
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence invites bids for the supply of various spare parts essential for maintenance and repair activities. This tender encompasses a comprehensive list of spare parts including, but not limited to the following:
- LV7 MARUTI 09482M00551 SPARK PLUG CHAMPION RC and YC
- LV7 MARUTI 38860M76M00 RELAY ASSY
- LV7 MARUTI 22100M83060 COVER ASSY CLUTCH
- LV7 TATA 264354249906 STARTER RELAY 24V 50A
- LV7 TMB 2078 2910 0120 ASSY CLUTCH MASTER CYL
- LV7 TATA 2520 012845 SLAVE CYL CLUTCH
- LV7 TMB 2573 4370 0153 GRADUATED HAND BRAKE VALVE
- LV7 STLN 2520 72 0000522 MASTER CYL POWER UNIT CLUTCH MASTER CYL
- LV7 TMB 2632 4391 0169 REPAIR KIT SPRING BRAKE ACUATOR TYPE
The total quantity required under this tender is 41 units across the specified spare parts.
Scope of Work and Objectives
This tender aims at procuring high-quality spare parts that meet technical and operational standards to ensure the efficient functioning of military vehicles. Bidders are expected to deliver parts that fulfill the specifications provided in the bid documentation, contributing to the overall readiness and performance of military operations.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity under applicable laws.
- Must have experience in supplying auto spare parts or similar goods.
- Compliance with local procurement regulations and applicable industry standards.
Technical Requirements
Bidders must ensure that all supplied parts adhere to relevant technical specifications and quality standards as mandated by the Ministry of Defence. Each item must meet the durability and performance expectations typical for military use. The provided products must be certified for their quality and compliance with the specifications highlighted in the tender documentation.
Financial Requirements
- Bidders should submit competitive financial proposals aligned with market rates for the offered spare parts.
- Detailed breakdown of costs including supply, delivery, and other associated expenses must be presented as part of the bid documentation.
Document Submission Details
All bids must be submitted in accordance with the document submission guidelines specified by the Department of Military Affairs. Bidders will be required to provide complete documentation to ensure compliance with all eligibility and technical requirements.
Special Provisions
This tender includes provisions designed to support Micro, Small and Medium Enterprises (MSEs) and startups, encouraging their participation to promote local manufacturing and enhance competitive pricing.
Evaluation Process
The evaluation of submitted bids will be conducted based on the following criteria:
- Compliance with eligibility and technical specifications
- Cost-effectiveness of the financial proposal
- Past performance and experience in similar undertakings
Each proposal will be thoroughly reviewed before awarding the contract to the successful bidder.
Delivery Locations
Suppliers must be fully prepared to deliver to specified military bases and establishments as designated by the Department of Military Affairs. The successful bidder will be informed of precise location details upon contract finalization.
Contact Information
For further inquiries, prospective bidders are encouraged to reach out to the Department of Military Affairs, Ministry of Defence through relevant communication channels indicated in the official tender documents.
Tender BOQ Items
9 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity compliant with the applicable laws, having experience in supplying auto spare parts or similar goods, and meeting local procurement regulations and industry standards.
The technical specifications for each spare part are aligned with military requirements, including durability, reliability, and performance. Bidders must ensure that their products come with certifications verifying that they meet the stipulated quality standards.
The payment terms will be outlined clearly in the tender documentation, including milestones for payments based on delivery acceptance and compliance with specifications. Bidders must provide competitive financial proposals that adhere to these stipulated terms.
The evaluation and selection process focuses on compliance with eligibility criteria, adherence to technical specifications, and the cost-effectiveness of financial proposals. Each bid will be thoroughly reviewed to ensure the chosen supplier meets all requirements effectively.
Yes, there are specific provisions for Micro, Small, and Medium Enterprises (MSEs) to enhance their participation. This tender promotes local manufacturing and competitive pricing, encouraging MSEs and startups to participate actively, fostering growth within local markets.
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