Tender Title: Refurbishment of Technical Secretariat
Tender Reference Number: GEM/2025/B/6128548
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The primary objective of this tender is to invite bids for the refurbishment of the Technical Secretariat. This includes a comprehensive assessment of the existing infrastructure, development of a refurbishment plan, and execution of the necessary repairs and upgrades to ensure all facilities meet the operational and functional requirements of the Ministry of Defence. The refurbishment will focus on enhancing efficiency, safety, and technological integration to support the Department's ongoing activities.

Eligibility Criteria

Bidders must meet specific eligibility requirements to partake in this tender. Eligible entities include construction and engineering firms that are registered and possess a strong portfolio in refurbishment projects. They must have previous experience in government contracts and be in compliance with all applicable laws and regulations.

Technical Requirements

Contracts will be awarded to firms that can demonstrate proficiency in managing refurbishment projects with a focus on technical enhancements. Bidders must provide evidence of their capacity to deliver high-quality workmanship, use of durable and compliant materials, and adherence to updated building codes. A detailed project timeline and methodology must also be submitted, articulating the approach to maintaining minimal disruption during the refurbishment.

Financial Requirements

Bidders are required to submit a comprehensive financial proposal that includes the total cost of the project, inclusive of all labor, materials, and overheads. A breakdown of costs and a detailed payment schedule will be necessary for evaluation. Financial stability proof, such as recent financial statements, may also be required to ensure bidders can fulfill contract obligations.

Document Submission Details

All proposals must be submitted electronically before the closing date specified in the tender documentation. Bidders should ensure that all documents are in the accepted formats, which include PDF, DOCX, and XLSX. Complete submissions must encompass the technical proposal, financial proposal, and all requested certifications and registrations.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as part of the government's initiative to promote local businesses and startups. Eligible MSEs may receive preferential treatment during the evaluation process, provided their submissions meet the required criteria.

Evaluation Process

The evaluation of bids will occur in a structured manner, assessing both technical and financial proposals. Bidders will be evaluated based on their experience, project methodology, financial offering, and compliance with eligibility criteria. Evaluations will prioritize clarity, comprehensiveness, and value for money.

Delivery Locations

The delivery of services will primarily take place in designated facilities under the jurisdiction of the Ministry of Defence. Details about specific locations and access protocols will be communicated to successful bidders.

Contact Information

For any inquiries regarding this tender, interested parties are advised to reach out to the Department of Military Affairs directly, ensuring that all communications are formalized in writing.

This tender for the refurbishment of Technical Secretariat is a significant opportunity aimed at enhancing the operational capabilities of the Ministry of Defence through quality improvements in infrastructure and facilities. Bidders are encouraged to thoroughly review the requirements and submit comprehensive proposals aligned with the objectives set forth.