Tender Title: Commissioning of Centralized IP Based CCTV Security Surveillance System
Tender Reference Number: GEM/2025/B/6129315
Issuing Authority/Department:
Ministry of Tourism, Department of Tourism
The Commissioning of Centralized IP Based CCTV Security Surveillance System is an essential initiative aimed at enhancing security and surveillance capabilities through the deployment of advanced technological solutions. The primary focus of this tender involves the procurement, installation, and commissioning of a comprehensive IP-based CCTV system incorporating high-quality panoramic dome cameras, bullet cameras, and additional relevant equipment.
Scope of Work and Objectives
The scope of work for this tender includes the supply, installation, and commissioning of the following equipment:
- 5 MP IP Dome Cameras with an operational range of 30 meters (preferred brands: Pelco, Bosch, Honeywell).
- 5 MP IP Bullet Cameras available in two variants: 30 meters and 50 meters (brand preferences similar).
- 64 Channel Standalone NVR System for smooth and effective management of the surveillance footage.
- 8 TB Surveillance HDD preferred brands include Seagate and WD for optimal data storage.
- 55-inch Commercial Display from leading manufacturers such as LG, Samsung, and Philips.
- Connectivity and installation accessories including HDMI cables, wireless mice, and mounting kits.
- Additionally, procurement of connectors, switches, and other necessary equipment for smooth operations.
Eligibility Criteria
To qualify for this tender, participants must be registered entities with proven experience in similar projects. Compliance with industry standards and regulatory requirements is mandatory. Tenderers must demonstrate the capability to deliver the specified equipment within the project timelines and under budget constraints.
Technical Requirements
The technical specifications for the equipment require conformity to high-quality standards, including but not limited to:
- Support for real-time video streaming and recording.
- Comprehensive user-friendly interfaces for easy management of surveillance footage.
- Robust technical support and warranty services for all deployed equipment.
Financial Requirements
Financing for this project will be based on a transparent bidding process, which will consider both price and qualitative factors. Participants must provide detailed pricing structures, including breakdowns for individual components and services offered. A thorough evaluation will assess the reasonableness of pricing in conjunction with the value offered.
Document Submission Details
Bidders must submit their proposals electronically in specified formats as outlined in the tender documents. Proposals should include all necessary documentation, including technical and financial proposals, experience certificates, and any required compliance documentation.
Special Provisions
This tender includes special considerations for Micro, Small, and Medium Enterprises (MSEs), promoting inclusivity and fostering an environment of equal opportunity. Startups are encouraged to participate, gaining access to resources and support aligned with governmental initiatives.
Evaluation Process
The proposal evaluation will be carried out based on criteria that include technical conformities, financial competitiveness, and the overall reliability of the tenderers. Bids will be assessed not only on their pricing but also on the quality of the equipment proposed, compliance with quality standards, and the demonstrated ability to meet project timelines.
Delivery Locations
The primary delivery location for this project is specified within the tender documents, which provide details on the logistical requirements and the necessary timelines for successful project delivery.
Contact Information
While specific contact details are not provided, tenderers are encouraged to direct their inquiries through official channels established by the Ministry of Tourism for clarity and guidance during the proposal process.
Additional Information
Participants are advised to thoroughly review the full tender documentation to ensure completeness and compliance with all requirements. This initiative is pivotal for enhancing the security measures associated with the tourism sector and ensuring the safety and well-being of both visitors and stakeholders within the ecosystem.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid licenses in accordance to local laws. Candidates must demonstrate their capability through prior experience in similar projects, ensuring they possess the necessary technical expertise and resources. Financial stability is also essential, along with compliance with specific technical and quality standards.
The technical specifications for the equipment must include provisions for 5 MP resolution in camera systems, the capability for 30 to 50-meter coverage, robust NVR systems supporting at least 64 channels, and HD quality display capabilities. Additionally, all equipment must conform to industry quality standards, ensuring reliability and effective surveillance functionalities.
The Earnest Money Deposit (EMD) is a mandatory submission to ensure the seriousness of the participating bidders. The specific amount will be indicated in the tender documents. The EMD will be refunded after the completion of the bidding process to non-selected tenderers, while the winning bidder’s EMD will be adjusted towards the performance guarantee requirements.
Bidders must submit their proposals electronically using the designated online portal provided in the tender documents. Submissions should be in the specified formats, including all required technical and financial forms, as late or improperly formatted submissions may result in disqualification.
The tender includes special provisions for MSEs, offering benefits to encourage participation from smaller firms. These may include reduced eligibility thresholds, access to funding support, and preferential treatment in evaluation processes. The initiative reflects the government’s commitment to promoting local enterprises as part of broader economic growth.
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