Tender Title: BOQBOQ
Reference Number: GEM/2025/B/6197739
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs is inviting bids for the procurement of various components related to military applications under the tender GEM/2025/B/6197739. The scope of work includes supplying a comprehensive list of items, specifically including but not limited to Shaft, Plate, IBG Plate, Controller Assy, Field Coil Assy, Brake Booster Kit, Brake Booster Assy, Cross Disc, Body Housing, Timing Device Piston, Vane Pump, Lever, Roller, and Governor Shaft with Sleeve, Hose Rubber 800 MM. Successful bidders will play a crucial role in ensuring that the military's operational capabilities are up to date with high-quality components.
Scope of Work and Objectives
The primary objective of this tender is to acquire high-quality military-grade components that meet specific performance and safety standards. This procurement aims to support the operational readiness of military equipment and ensure longevity and reliability through high-standard parts. The total quantity required is 23 items, emphasizing the need for suppliers who can guarantee availability and timely delivery.
Eligibility Criteria
To qualify for participation, bidders must be registered entities capable of providing the specified components. It is essential that all participating suppliers demonstrate compliance with local and international standards applicable to military supply procurement. Suppliers should also have prior experience in similar contracts.
Technical Requirements
All components must adhere to the rigorous technical specifications outlined in the bidding documentation. This includes compliance with relevant quality standards, demonstrating usage of superior materials, and conducting thorough quality checks prior to delivery to ensure reliability in military applications.
Financial Requirements
Bidders must provide proof of financial capacity to undertake this contract, alongside appropriate performance securities. All pricing should reflect a fair and comprehensive breakdown of costs associated with the provided components.
Document Submission Details
Interested suppliers should ensure that all bids are submitted in accordance with the given guidelines and within the stipulated timeframes. It is crucial that submissions include all required documents detailing the specifications, eligibility, and financial aspects.
Special Provisions
The tender includes special provisions benefiting Micro, Small, and Medium Enterprises (MSEs) and Startups. These provisions may comprise simplified qualification criteria and potentially favorable lending terms to encourage participation from smaller suppliers, thereby supporting local economic development.
Evaluation Process
Bids will undergo a rigorous evaluation process focused on quality, price competitiveness, and the reliability of the suppliers. The evaluation is structured to ensure that only the highest-quality bids are considered, following a thorough assessment against the specified technical and financial criteria.
Delivery Locations
All components must be delivered to designated military facilities, detailed in the bidding documents. It is imperative that the delivery schedule aligns with operational requirements to ensure the military's readiness.
Contact Information
For further inquiries regarding the tender process, bidders may directly contact the Department of Military Affairs. Please adhere strictly to the communication guidelines to ensure swift and processed responses.
This tender represents a significant opportunity for qualified suppliers to contribute to the defense sector by providing essential components that will enhance military effectiveness. All interested parties are encouraged to submit their bids and participate in this vital procurement process.
Tender BOQ Items
15 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a documented history of supplying military-grade components. Suppliers must demonstrate compliance with quality standards specific to defense contracts, which typically include meeting local and international safety regulations. Additionally, businesses must display financial stability and the ability to deliver products within stipulated timeframes. Participation is also dependent on prior experience in completing similar contracts, thereby ensuring that bidders possess the capability and resources necessary to fulfill the obligations of the tender.
The technical specifications for military components usually encompass stringent performance and quality benchmarks. Suppliers must ensure that the materials used comply with defense standards, capable of withstanding the operational conditions associated with military applications. Documentation proving adherence to these standards, such as quality assurance certifications and test results, should be submitted with the bid. Quality control processes must be outlined clearly to demonstrate the reliability of the components to uphold the operational readiness of military equipment.
Bids must be submitted in specified formats as outlined in the tender documents. Typically, acceptable document formats include PDF or Word files for proposals, alongside certifications in similar formats. It is crucial to structure submissions as per the guidelines to ensure compliance with tender requirements, eliminating the risk of disqualification due to formatting errors. Rigorously checking each document for completeness and accuracy is advisable before submission.
The evaluation and selection process for military tenders involves a multi-faceted approach, focusing primarily on quality and pricing. Submitted bids are carefully analyzed against technical requirements, financial offers, and the bidder’s past performance history. A scoring system may be applied, weighing both price evaluation considerations and qualitative aspects, such as delivery reliability and adherence to regulations. Successful bidders will be notified based on the outcome of this structured assessment.
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate through specific benefits included in the tender process. These may consist of simplified qualification criteria, potentially lower earnest money deposits (EMD), and advantages in pricing evaluations. MSEs can also seek support through government initiatives aimed at promoting local sourcing under Make in India policies. This approach aims to empower smaller businesses and enhance their contribution to defense procurement while boosting the local economy.
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