Tender Title: Providing and Fixing Outdoor Asphalt Base for Synthetic Surface Volleyball Court

Reference Number: e747c41d

Issuing Authority

The tender is issued by the Department of Military Affairs, under the Ministry of Defence. This project highlights the government's commitment to enhancing sports infrastructure within military establishments.

Scope of Work and Objectives

The main objective of this tender is to provide and fix an outdoor asphalt base for a synthetic surface volleyball court. The scope includes multiple components, such as:

• Installation of an eight-layer cushion surface made of ACRYFLEX material.
• Setting up flood lighting to ensure the court is well-lit for evening matches.
• Providing and fixing a necessary drain system along the court area to manage water effectively.
• Supplying a complete set of court accessories, including heavy-duty volleyball equipment with built-in height adjustments.

This endeavor aims to improve recreational facilities for military personnel, promoting physical fitness and team sports.

Eligibility Criteria

The eligibility criteria for bidders include:

• Firms or entities must be registered and possess valid trade licenses.
• Experience in similar works related to sports infrastructure is preferred.
• Compliance with all local and national regulations related to construction and procurement.

Technical Requirements

Bidders are required to meet specific technical specifications, including:

• Proven expertise in installing synthetic surfaces and related infrastructure.
• Capability to handle large-scale projects with a focus on quality and durability.
• Adherence to the technical standards set by the relevant authorities in sports infrastructure.

Financial Requirements

Bidders must demonstrate their financial capability to undertake the project. This may include:

• Submission of recent financial statements.
• Proof of previous project financing and management experience.
• Exceptions may apply under guidelines for Micro, Small, and Medium Enterprises (MSEs).

Document Submission Details

All tender documents must be submitted electronically through the relevant portal. Required documents include:

• Bid submission form.
• Technical proposal with detailed project plans.
• Financial bid indicating the total cost of the project.

Each bidder must ensure that documents comply with the required format and are submitted before the deadline specified in the tender announcement.

Special Provisions

MSEs and startups are encouraged to participate as they may receive preferential treatment during the evaluation process. Provisions aligned with 'Make in India' policies also apply to encourage local sourcing and procurement.

Evaluation Process

The evaluation process will focus on:

• Compliance with technical specifications.
• Financial viability and pricing.
• Past performance in similar projects.

Submissions will be scored based on these criteria and the best-qualified bidder will be awarded the contract.

Delivery Locations

The project is to be implemented at designated military locations specified in the bid documents. Successful contractors will receive detailed site-specific instructions upon confirmation of the award.

Contact Information

For clarifications and additional information regarding this tender, refer to the official tenders portal or the Department of Military Affairs' contact point outlined in the tender documentation. All inquiries must be concise and relevant to ensure a prompt response.

In conclusion, this tender represents a significant opportunity for qualified contractors to contribute to military sports infrastructure. Interested bidders are urged to prepare their submissions following the outlined guidelines to ensure compliance, enhance their chances of selection, and support community wellness through sports initiatives.