Tender Title: Supply and Installation of Split Air Conditioners
Reference Number: GEM/2025/B/6162999
Issuing Authority/Department
The tender is issued by the Department of Military Affairs, under the Ministry of Defence.
Scope of Work and Objectives
The objective of this tender is to procure and install Split Air Conditioners, specifically including Green AC models of the Wall Mount Type (V2). The total quantity required is 7 units. The selected vendor will be responsible for the supply, installation, and any necessary testing of the air conditioning units to ensure they meet operational standards and energy efficiency benchmarks.
Eligibility Criteria
Bidders must meet the following eligibility requirements:
- Must be a registered entity with the capability to supply and install the specified air conditioning units.
- Previous experience in similar projects is preferred.
- Compliance with all regulatory standards related to HVAC installations.
Technical Requirements
Bids must adhere to the following technical specifications:
- Units should be energy efficient with a focus on environmentally friendly technologies.
- Detailed specifications and performance criteria need to be provided within the bid.
- Compliance with local and national standards for electrical appliances should be indicated.
Financial Requirements
Candidates must fulfill the financial requirements:
- Bidder must provide proof of financial stability.
- Submission of an Earnest Money Deposit (EMD) as specified in the tender document is essential to confirm commitment.
Document Submission Details
All bids should be submitted electronically through the designated platform. Required documents include:
- Completed bid form.
- Technical descriptives.
- Financial proposals.
- Relevant certification and compliance documents.
Special Provisions
- Benefits for Micro, Small, and Medium Enterprises (MSEs) and special provisions for startups may apply as per government policies.
- Bidders should indicate any relevant advantages or exemptions they qualify for related to MSE or entrepreneurial status.
Evaluation Process
The submitted proposals will undergo a structured evaluation process assessing both the technical and financial components. Criteria for assessment will include:
- Adherence to specifications.
- Cost-effectiveness.
- Supplier qualifications and experience.
Delivery Location
The delivery locations will be disclosed to the selected bidder upon acceptance of the proposal. The site conditions should be assessed prior to installation.
Contact Information
For further inquiries regarding this tender, refer to the official communications from the Department of Military Affairs.
This tender invites qualified entities to present their proposals for a crucial project aimed at enhancing operational efficiency through advanced cooling solutions. Ensure adherence to all stipulated requirements to maximize the chance of selection.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include that the bidder must be a registered entity, demonstrate previous experience in similar projects, and comply with all necessary regulatory frameworks pertinent to HVAC systems. Firms should ensure that all documentation verifying eligibility is included in their submission to bolster their consideration during evaluation.
Bidders must ensure their products meet the required technical specifications highlighting energy efficiency, compliance with environmental standards, and superior performance. Key factors include energy star ratings and any innovative technologies that align with sustainable practices. Submissions should clearly demonstrate how the proposed systems fulfill these quality standards.
The submission methods for the tender involve an online portal where all relevant documents must be uploaded. Essential documentation includes completed bid forms, compliance certificates, and technical details of the proposed systems. It’s important to follow all submission guidelines accurately to avoid disqualification.
Yes, organizations qualifying as Micro, Small, and Medium Enterprises may enjoy certain advantages under the government’s procurement policy, including potential exemptions from specific requirements and priority during the selection process. Bidders should include any certifications that validate their MSE status to leverage these benefits during evaluation.
Bidders must submit an Earnest Money Deposit (EMD) to ensure the integrity of their proposal. Payment terms will be outlined in the tender document, typically involving payment upon successful delivery and commissioning of the equipment. Understanding these payment terms is crucial as it affects cash flow and project feasibility for participating firms.
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