The tender titled "As per BID" with reference number GEM/2025/B/6202581 is issued by the Department of Military Affairs, under the Ministry of Defence. This tender focuses on the procurement of vital automotive components, specifically:
- AC BELT
- STOPPER DOOR
- SUSPENSION BUSH KIT
- FUEL FILTER
- KIT FOR DOJ JOINT BOOT
- AC FAN
- AC CONDENSOR
Scope of Work and Objectives
The primary objective of this tender is to obtain high-quality automotive parts that are essential for the maintenance and operational readiness of military vehicles. Suppliers must ensure that the products meet the stringent requirements of quality, reliability, and performance stipulated by the Ministry of Defence.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities that comply with the mandatory legal and operational standards. Verification of the following eligibility requirements is critical:
- Registration with the relevant statutory bodies.
- Compliance with quality standards set forth by the Ministry of Defence.
Technical Requirements
All products must conform to the technical specifications detailed in the tender documents. Suppliers should provide comprehensive documentation, including testing protocols and guarantee of compliance with quality assurance measures. It is essential that bidders demonstrate the technical capability to supply the specified components effectively.
Financial Requirements
Bidders must display financial stability, which may include submitting recent financial statements. This is crucial to ensure the capacity to fulfil supply demands without compromise. Submission of Earnest Money Deposit (EMD) may also be required, a sum which will be detailed in the tender documents, ensuring commitment to the bidding process.
Document Submission Details
Bidders are required to submit the necessary documentation via the specified channels as outlined in the tender instructions. All submissions must be made in acceptable formats to prevent disqualification. Please ensure adherence to document guidelines and ensure all proposals are complete and submitted on time.
Special Provisions
This tender includes unique provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging participation from smaller entities that contribute to competitive bidding processes. Such benefits enhance opportunities for emerging businesses, in alignment with the government's initiative to support grassroots innovation and entrepreneurship.
Evaluation Process
The evaluation of bids will be conducted transparently, assessing both technical and financial offers. Evaluation criteria will focus on compliance with specifications, pricing competitiveness, and overall capability. Shortlisted bidders may be contacted for further clarification or additional documentation.
Delivery Locations
Delivery of products must be managed as specified within the tender documentation, ensuring that all logistical aspects are handled effectively to meet operational requirements of the military.
Contact Information
For further inquiries or clarification regarding this tender, bidders should refer to the official contact portals as listed in the tender documents.
By understanding and following the guidelines set forth in this tender, suppliers can ensure effective participation and contribute meaningfully to the supply chain of military components.
Tender BOQ Items
7 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid registrations recognized by the relevant government bodies. Bidders must adhere to all compliance and licensing norms set by the Ministry of Defence. Additionally, proof of financial stability, including sufficient resources to meet the tender’s demands, is necessary.
The required certificates include valid business registration, tax compliance certificates, and quality assurance certifications that demonstrate adherence to industry standards. Bidders should also provide evidence of past project performances related to the automotive components specified in the tender.
To participate in this tender, bidders must register on the official procurement portal where the tender is listed. This typically requires submitting basic company details, including legal documentation and contact information. Once registered, bidders can access the tender documentation and submit their proposals online.
All proposals must be submitted in specified formats as outlined in the tender documents. Commonly accepted formats include PDF and Word documents. It’s essential for bidders to ensure that their submissions are complete, properly formatted, and free of errors to avoid disqualification.
Payment terms for this tender will be detailed in the contract agreement post-selection of successful bidders. Typically, this may include milestone payments, support for upfront EMD adjustments, and final settlement upon successful delivery and inspection of goods as per the tender requirements. It’s crucial for bidders to review payment schedules to align their cash flow accordingly.
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