Department of Military Affairs Tender by Indian Army (GEM/2025/B/6141715)

Tender Title: Supply of Spices and Seasonings

Reference Number: GEM/2025/B/6141715

Issuing Authority/Department: This tender is issued by the Department of Military Affairs under the Ministry of Defence.

Scope of Work and Objectives

The objective of this tender is to procure various spices and seasonings that are essential for military rations. The scope of work includes the supply of a range of products such as Haldi PDR, Mirchi PDR, Dhaniya PDR, Long Sabut, Kali Mirch Sabut and other specified items. In total, the contract will require the supply of 565 quantities of various spices outlined in the tender documentation, ensuring that all products meet the specified quality and safety standards.

Eligibility Criteria

To qualify for participation in this tender, bidders must be a registered entity, capable of providing the required goods in compliance with the tender specifications. Eligibility includes having a valid registration, being in good financial standing, and possessing necessary licenses for spice supply. Potential bidders are encouraged to ensure they meet all criteria outlined in the documentation, which may include past performance evaluations that demonstrate reliability and quality.

Technical Requirements

Bidders must adhere to specified technical requirements which include the use of standardized and approved processes for processing spices to ensure quality. The products must comply with food safety regulations and be free from contaminants. Certificates of analysis may be required to confirm compliance with quality standards.

Financial Requirements

All bidders need to demonstrate their financial capacity to fulfill the contract commitments. This may include providing recent financial statements and proof of capability to manage the supply of designated quantities. Please also ensure familiarity with the Earnest Money Deposit (EMD) requirements, which involve submitting a specified amount as part of the bidding process, ensuring commitment and enabling the evaluation of the bidder's seriousness.

Document Submission Details

All required documents must be submitted electronically through the designated portal, as outlined in the tender guidelines. Bidders should ensure all submissions are complete and adhere to the stipulated formats to avoid disqualification. Incomplete applications may not be considered.

Special Provisions

This tender includes special provisions benefiting Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusive participation. MSEs may enjoy relaxed eligibility criteria and preferential treatment during evaluation to encourage their engagement in government contracts.

Evaluation Process

The evaluation will be based on criteria including pricing, technical compliance, and past performance. Bidders must ensure their proposals meet all required standards for thorough consideration. The lowest bids may not necessarily guarantee selection, as comprehensive evaluation will take place to ensure quality and reliability in the supply chain.

Delivery Locations

Supplies are expected to be delivered to predetermined military locations as specified by the Department of Military Affairs. Logistics capabilities and tracking systems may be evaluated as part of the proposal.

Contact Information

For additional information regarding this tender, kindly refer to the official tender documentation housed on the relevant government procurement platforms.