Tender Title: Supply of Various Office Equipment for Military Use

Tender Reference Number: 66ccb3e2
Issuing Authority: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs, under the Ministry of Defence, invites bids for the supply of a series of essential office equipment, as outlined in this tender notice. The goal of this procurement is to enhance operational efficiency and communication within military offices through the acquisition of high-quality equipment. The total quantity for this tender encompasses 34 units of various items including TAFLON 2040, Pressure Roller, Battery 12V 7AH, Keyboard and Mouse Set, DVD Writer, and 18 Inch Monitor.

Scope of Work and Objectives

The scope of work involves the delivery, installation, and commissioning of office equipment listed in the tender. Bidder responsibilities include ensuring that all supplies are robust, meet established technical specifications, and provide adequate training for personnel to maximize utility of the equipment. Additionally, bidders should maintain adherence to quality standards resembling those demanded by military operations.

Eligibility Criteria

To participate in the tender, bidders must meet specific eligibility requirements, including:

• Registration as a legal entity with appropriate business licenses.
• Proven experience in supplying similar office equipment.
• Compliance with the requisite quality and safety standards.
• A strong financial background that demonstrates capacity to fulfill the contract obligations.

Technical Requirements

Bidders are required to provide details about the technical specifications of the equipment offered. All items must meet specific quality standards suitable for military environments and must comply with the relevant industry regulations. Product warranties and service guarantees should also be outlined in bid submissions.

Financial Requirements

Bidders must submit financial documents, including a price evaluation justification. The submission should detail cost breakdowns for the listed items along with applicable taxes. Compliance with the Earnest Money Deposit (EMD) requirements is mandatory, which will act as security for the bids submitted.

Document Submission Details

Interested bidders must submit their proposals electronically through the designated procurement portal. All submissions should include the following:

• Completed bid documents.
• Technical and financial proposals.
• Certification of compliance with quality and safety standards.
• Company registration and tax compliance certificates.

Special Provisions

This tender emphasizes the encouragement of participation from Micro, Small, and Medium Enterprises (MSEs), providing additional support to ensure inclusivity in the procurement process. Startups are also welcomed to submit their bids and will be considered favorably if they meet the technical and financial criteria.

Evaluation Process

Bids will undergo a comprehensive evaluation based on technical proficiency, financial soundness, and adherence to military standards. The evaluation committee reserves the right to seek further clarifications from bidders, if necessary, during the decision-making process.

Delivery Locations

The equipment is to be delivered to specified military offices, which will be detailed post-bid award. Delivery timelines should be adhered to strictly as outlined in the bidding documents.

Contact Information

For any inquiries or clarifications regarding this tender, bidders are encouraged to seek assistance through official channels available within the procurement portal. All communication must be conducted in accordance with tender guidelines to ensure fairness and transparency.