Tender Title: Repair and Overhauling Service for Diesel Generators
Tender Reference Number: GEM/2025/B/6168688
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The Repair and Overhauling Service for Diesel Generators tender aims to establish a comprehensive service contract for the maintenance and repair of SHIRAM HONDA generators, specifically for diesel generators situated at various buyer premises. The overarching objective of this tender is to ensure optimal operational efficiency, reduce downtime, and prolong the life cycle of these critical power generation systems.

Scope of Work and Objectives

The scope includes conducting repairs, routine maintenance, and overhaul of diesel generators, ensuring all relevant standards and operational procedures are consistently adhered to. The successful bidder will be responsible for diagnosing operational issues, ordering required parts, performing scheduled maintenance, and providing timely repairs to minimize disruption of services. It is crucial that the service provider employs quality standards and adheres to compliance requirements during every stage of executing the tasks outlined in the scope.

Eligibility Criteria

To qualify for this tender, bidders must be a registered entity capable of providing repair and overhauling services specifically for diesel generators. Compliance with regulatory and licensing requirements is mandatory. Bidders must demonstrate relevant industry experience and a proven track record of executing similar projects in the past. This includes possessing the required certifications and technical expertise in servicing SHIRAM HONDA generators.

Technical Requirements

Bidders must meet several technical specifications, including but not limited to:

• Proven experience in repairing diesel generators.
• Availability of trained and certified technicians capable of performing repairs and maintenance.
• Facilities and resources to execute the service on-site.

Financial Requirements

Submissions must adhere to the financial requirements, which include a detailed cost proposal. Bidders should provide a breakdown of costs associated with materials, labor, and additional service charges. It is vital for bidders to be financially stable and provide evidence of their capabilities through financial statements, bank guarantees, or other acceptable forms of financial documentation.

Document Submission Details

Bidders must prepare and submit the necessary documentation in accordance with the tender guidelines. All submissions should be made in the prescribed formats and should be delivered through the method specified in the tender documentation. The required documents may include the company profile, technical and financial proposals, relevant certifications, and EMD [Earnest Money Deposit].

Special Provisions

As part of this tender, provisions will be made for Micro, Small, and Medium Enterprises (MSEs) as well as startups. This includes benefits such as bid preferences and financial support to encourage participation from these enterprises. This aligns with the government's initiatives to foster small business growth and innovation, ensuring that a diverse range of bidders can compete effectively.

Evaluation Process

The evaluation of submissions will be conducted based on specific criteria that may include technical capability, financial stability, bid completeness, and previous project experience. Notably, the documents and proposals’ adherence to compliance requirements will play a central role in the final selection process.

Delivery Locations

Services are to be rendered primarily at designated buyer premises where SHIRAM HONDA diesel generators are located. The capability to mobilize resources to various locations efficiently will be considered during the evaluation process.

Contact Information

While direct contact information is not provided in this tender description, bidders can refer to the official Department of Military Affairs for any questions regarding the tender. It is encouraged to ensure clarity and understanding of requirements to promote a smooth bidding process.

This tender invites qualified bidders who can deliver excellence in service provision, thereby establishing a valuable partnership with the Department of Military Affairs.