Tender Title: Hiring of Services / Repair of 20 KVA UPS
Reference Number: GEM/2025/B/6161192
Issuing Authority:
Department of Military Affairs
Ministry of Defence
The Department of Military Affairs invites qualified service providers to submit their bids for the Hiring of Services / Repair of 20 KVA UPS. This tender aims to provide comprehensive maintenance and repair services to ensure optimal performance and reliability of the UPS systems. It emphasizes the necessity of timely service delivery and adherence to quality standards in providing electrical support systems.
Scope of Work and Objectives
The main objective of this tender is to procure services for the repair and maintenance of 20 KVA UPS systems. The selected contractor will be responsible for carrying out repairs, routine check-ups, and emergency servicing as required. The scope includes, but is not limited to:
- Comprehensive diagnostics of UPS systems
- Replacement of faulty parts
- Regular maintenance checks
- Emergency services as and when required
Eligibility Criteria
To be eligible for this bid, service providers must:
- Be a registered business entity
- Hold relevant certifications and licenses for electrical and UPS service
- Demonstrate experience in servicing UPS systems of similar capacity
Technical Requirements
Bidders must possess the requisite technical expertise and manpower to complete the work, including:
- Proficient technicians with experience in UPS systems
- Essential tools and equipment for repair and maintenance
- Ability to provide timely service in compliance with safety regulations
Financial Requirements
Bidders are required to provide proof of financial stability. They should submit:
- Audited financial statements from the last two fiscal years
- Bank solvency certificates
- A detailed price quotation for the services to be rendered
Document Submission Details
All bids must be submitted electronically as specified. Submit the required documents through the designated e-procurement portal in the accepted format, ensuring to adhere to the submission guidelines provided in the tender instructions.
Special Provisions
Inclusive measures are available for Micro, Small, and Medium Enterprises (MSEs), which are encouraged to participate in this tender process. Startups are also eligible to apply, benefiting from preferential treatment in compliance with the government’s initiative for fostering new business.
Evaluation Process
Bids will be evaluated based on technical qualifications and financial competitiveness. The assessment will consider the adherence to safety and quality standards, as well as the overall pricing offered for the services.
Delivery Locations
Services must be provided at locations designated by the Department of Military Affairs, with specific sites to be detailed upon award.
Contact Information
For further clarification or inquiries, prospective bidders should reach out through the designated communication channels provided in the tender documents.
In conclusion, this hiring of services/repair of 20 KVA UPS presents an essential opportunity for service providers with the relevant qualifications and experience to partner with the Ministry of Defence in maintaining critical infrastructure. Interested parties are encouraged to prepare their submissions in accordance with the requirements set forth in this notice, ensuring a comprehensive proposal is submitted by the deadline.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered business entity, holding relevant certifications and licenses for providing electrical maintenance services, and demonstrating prior experience in servicing UPS systems of the same capacity. Bidders must ensure compliance with all government guidelines to enhance their chances of successful application.
Bidders must showcase their technical expertise in handling UPS systems. They should have qualified technicians capable of performing diagnostic checks, repairs, and maintenance effectively. Essential tools must be available to ensure the work complies with industry standards and safety regulations.
Potential bidders are required to provide proof of financial stability, which includes submitting audited financial statements for the last two years, bank solvency certificates, and a detailed quotation outlining the financial aspects of services offered. This information is critical for evaluating the bid’s financial viability.
Documents must be submitted electronically through the prescribed e-procurement platform. Accepted document formats typically include PDF for proposal submissions, along with any necessary attachments as specified in the tender instructions to ensure smooth processing and evaluation.
Micro, Small, and Medium Enterprises (MSEs) receive special provisions that enhance their eligibility for participation. These advantages are aimed at promoting inclusivity in the bidding process, aiding in compliance with government policies, and encouraging growth within the SME sector, which contributes to the national economy.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders