Tender Title: Local Purchase of Refined Oil

Tender Reference Number: GEM/2025/B/6125344
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The purpose of this tender is to solicit bids for the local purchase of refined oil. This includes various types of refined oils such as Refined Sunflower Oil in 15 KG tin, 1-liter pouches, and 1-liter bottles. Suppliers are expected to deliver high-quality products that meet the established technical standards and specifications outlined in this tender documentation. The overall objective is to maintain a steady supply of refined oil for military and associated applications, ensuring that all delivery and quality standards are thoroughly adhered to.

Eligibility Criteria

Potential bidders must meet specific eligibility criteria to participate in this tender process. Bidders should be registered entities with relevant experience in supplying food-grade oils. It is also essential for participants to demonstrate compliance with local regulations and quality standards applicable to food products.

Technical Requirements

The technical requirements focus on the quality and specifications of the refined oils. Bidders must ensure that their products conform to the applicable food safety and quality standards, verified through relevant certifications. All oils supplied should be fresh, free from any contaminants, and possess the required shelf life. Detailed specifications provided in the tender documents must be strictly followed.

Financial Requirements

Bidders must be prepared to provide transparent financial statements and details of their pricing structure. The bids should reflect fair market value and demonstrate competitiveness while ensuring that quality is not compromised. Payment terms will be further outlined in the bid documents.

Document Submission Details

Interested bidders are required to submit their proposals electronically, including all necessary documentation as outlined in the tender specifications. All submissions should follow the required format and be sent through the official bidding platform. Failure to submit the appropriate documentation may result in disqualification from the tender process.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and Startups. Special considerations will be given to these entities to foster local economic development and innovation. Provisions exist to provide additional benefits or support to categories defined under relevant local policy frameworks.

Evaluation Process

Bids will undergo a thorough evaluation process based on both technical and financial criteria. Submissions will be assessed to determine their compliance with the outlined requirements, with preference given to those that meet higher quality standards while maintaining a competitive price. The evaluation committee will make the final recommendations based on a comprehensive review.

Delivery Locations

Deliveries for the contracted refined oils will primarily be directed to military bases and designated supply points as specified in the final agreements. Details regarding logistics and distribution processes will be addressed upon selection of the successful bidder.

Contact Information

For further inquiries related to this tender, bidders can contact the Department of Military Affairs. However, please note that specific contact details are not provided in the tender documentation.

Additional Information

This tender aims to enhance the supply chain efficiency of refined oils for military and defense operations. Interested suppliers are encouraged to ensure their compliance with all local laws and regulations, focusing on sustainability and the quality of goods provided. Innovation, as well as a commitment to excellence, will be pivotal in the selection of the successful vendor.