Tender Title: Supply of Spices and Condiments
Reference Number: GEM/2025/B/6125091
The tender for the Supply of Spices and Condiments is issued by the Department of Military Affairs under the Ministry of Defence. This tender is aimed at procuring a variety of essential spices including Chili powder, Haldi, Jeera, Dhania, Imli ka Gudha, Ginger Dry, Methi Seeds, and Sonf. The total quantity for procurement is 303 units.
Scope of Work and Objectives
The primary objective of this tender is to secure high-quality spices and condiments that meet the culinary and nutritional standards set forth by the Department of Military Affairs. Vendors are tasked with ensuring timely delivery and adherence to quality standards. The scope encompasses the selection, sourcing, and delivery of the aforementioned spices, guaranteeing that they are suitable for military use.
Eligibility Criteria
Participating vendors must meet the following eligibility requirements:
- Registration as a legal entity in India.
- Compliance with all relevant food safety and health regulations.
- Proven experience in supplying spices and condiments to government or large-scale organizations.
Technical Requirements
Vendors must ensure that all products meet specific technical specifications. This includes adherence to quality benchmarks for flavor, aroma, and shelf life. Products should be sourced from approved suppliers and must undergo necessary quality checks before delivery.
Financial Requirements
Vendors need to demonstrate financial stability and capability to handle the scale of this procurement. Evidence of past contracts, along with financial statements, may be required for evaluation purposes.
Document Submission Details
All relevant documentation must be submitted electronically through the Government E-Marketplace (GEM) portal. Bidders should ensure that their submissions are complete and comply with the format specified by the issuing authority.
Special Provisions
The tender offers special consideration for Micro, Small, and Medium Enterprises (MSMEs), providing them with a more accessible pathway for participation. Startups may also benefit from relaxed eligibility criteria, encouraging wider participation and innovation.
Evaluation Process
The evaluation of bids will be conducted based on the technical compliance and financial capacity of the bidding organizations. Proposals will be assessed for quality, delivery timelines, and pricing. The aim is to achieve a balance between cost-effectiveness and quality assurance.
Delivery Locations
The products will be delivered to designated military units as specified in the finalized agreements post-award. It is essential that the delivery timelines align strictly with the procurement schedules.
Contact Information
Further inquiries regarding the tender can be directed to the Department of Military Affairs via the provided communication channels on the GEM portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity and complying with all pertinent food safety and regulatory standards. Bidders must also have a proven history of supplying quality spices to governmental or large-scale institutional clients.
All participating vendors must provide necessary certificates, including food safety certifications and any applicable quality standard compliance documents. This includes FSSAI registration to validate the safety and quality of the spices supplied.
Vendors interested in this tender must complete the registration process on the Government E-Marketplace (GEM). This involves creating a vendor profile and submitting documentation that verifies eligibility and compliance.
Submission of documents for this tender must be in the formats specified within the tender guidelines on the GEM platform. Typically, formats such as PDF and Word documents are accepted, but each document’s specifications should be reviewed carefully.
Bidders are required to submit a performance security to ensure compliance with the contract. This amount is specified in the tender documents and serves as a financial guarantee that the bidder will fulfill the contract obligations.
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