Tender Title: RFP for Supply of Automotive Components
Reference Number: 19898ec36
The Department of Military Affairs, under the Ministry of Defence, invites bidders to participate in this tender for the supply of various automobile components. This tender encompasses a range of critical automotive parts including Driver Disc Clutch Plate, Poly V Belt, Slave Cylinder Repair Kit (Minor), Master Cylinder Kit (Minor), Clutch Master Cylinder, and Slave Master Cylinder. The total quantity required for this tender is 30 units of each specified item.
Scope of Work and Objectives
The primary objective of this tender is to procure quality automobile components that meet the operational requirements of military vehicles. Suppliers are expected to deliver the specified items within the stipulated timeline while ensuring compliance with the technical and quality standards set forth in the tender documentation. Bidders are encouraged to demonstrate their ability to deliver these components within budget and on time.
Eligibility Criteria
To be eligible for this tender, bidders must be registered entities and comply with all relevant national procurement laws. Specific eligibility requirements include:
- Registration with appropriate authorities.
- Compliance with quality standards applicable to the automotive industry.
- Financial viability to support the procurement of the specified components.
Technical Requirements
Bidders must provide documentation proving alignment with technical specifications for each automobile component. The parts supplied must meet recognized industry standards, which will be evaluated during the review process.
Financial Requirements
Interested bidders must demonstrate financial compliance through submission of relevant documents including but not limited to:
- Latest financial statements.
- Proof of having the necessary funds available for the procurement.
Document Submission Details
All proposals must be submitted electronically in the prescribed format as specified in the tender documents. Bidders are advised to ensure that they include:
- A complete bid proposal addressing all requirements.
- Relevant certifications to support eligibility.
Special Provisions
This tender includes special provisions that favor Micro, Small, and Medium Enterprises (MSEs) and acknowledges the efforts of startups. Bidders falling under these classifications are encouraged to participate and may receive preferential consideration during the evaluation process.
Evaluation Process
The evaluation of bids will be based on the established criteria which include:
- Technical compliance with specifications.
- Financial viability and pricing.
- Delivery timelines.
The selection process aims to ensure the best value for money while adhering to procurement policies.
Delivery Locations
The components are to be delivered to designated military sites as specified in the tender documents. Bidders should ensure they can comply with delivery locations and deadlines.
Contact Information
For any inquiries regarding this tender, participants are encouraged to reach out to the Department of Military Affairs through the provided communication channels in the tender documentation.
Tender BOQ Items
6 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, compliance with national procurement laws, and meeting specified quality standards applicable to the automotive components. Bidders must also demonstrate financial stability and capacity to support the procurement.
Bidders must provide documentation proving compliance with industry-recognized quality standards. This includes certifications from relevant authorities that indicate the components meet the required technical specifications. Additionally, suppliers must include quality control measures within their proposals.
Proposals must be submitted electronically in the prescribed format outlined in the tender documents. Bidders should ensure that all required documentation is attached, including eligibility certificates, financial statements, and relevant technical specifications.
Bidders may be required to submit an Earnest Money Deposit (EMD) as part of their proposal. This deposit ensures the bidder’s commitment to the tender process and is usually refunded after the completion of the tender evaluation. The specifics of the EMD will be detailed in the tender documentation.
Yes, this tender includes provisions that favor Micro, Small, and Medium Enterprises (MSEs) and offers specific benefits to encourage participation. MSEs may receive preferential treatment during the evaluation process, enhancing their chances of selection in government procurements. Additionally, compliance with ‘Make in India’ policies will be beneficial for local content procurement.
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