Department of Military Affairs Tender by Indian Army (GEM/2025/B/6169163)
Refined Mustard Oil (V2) (Defence)
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Tender Title: Procurement of Refined Mustard Oil (V2) (Defence)
Reference Number: GEM/2025/B/6169163
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Procurement of Refined Mustard Oil (V2) (Defence) seeks to acquire a total of 12,000 liters of refined mustard oil to fulfill the operational requirements of the Ministry of Defence. This initiative aims to ensure a consistent supply of quality cooking oil for personnel in various defence establishments.
Scope of Work and Objectives
The primary objective of this tender is to solicit bids from qualified suppliers for the provision of Refined Mustard Oil (V2). This oil will be utilized in the preparation of food for military personnel and should meet the required safety and quality standards established by the Ministry of Defence.
Bidders are required to provide detailed specifications and quality assurances within their proposals. In addition to the quantity specified above, the bidders must demonstrate their capability to deliver products that adhere to safety guidelines mandated for food items for defence applications.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following criteria:
- Bidders must be registered entities with a valid business license.
- Past experience in supplying food items, especially to government sectors, is highly required.
- Proven ability to meet quantity and quality requirements in previous contracts.
- Compliance with food safety regulations and standards.
Technical Requirements
Bidders are expected to submit documentation that illustrates compliance with the following technical requirements:
- Certification of quality standards from recognized authorities (e.g., FSSAI).
- Proven track record of product testing and safety assurances.
- Samples of refined mustard oil must be provided for quality assessment.
Financial Requirements
Bidders must include comprehensive financial documents detailing:
- A bid price inclusive of all applicable taxes and charges.
- Payment terms and conditions must be clearly outlined.
- Standard requirements for financial documentation to provide proof of financial health.
Document Submission Details
All submissions must be made via the designated online platform. Interested bidders are required to submit:
- Technical and financial bids in separate packets.
- All necessary certifications and documents in accepted digital formats.
Special Provisions
- Micro, Small, and Medium Enterprises (MSEs) will be given adequate consideration during the evaluation process.
- Startups are encouraged to participate, leveraging specific benefits available under government schemes.
Evaluation Process
The evaluation will be based on:
- Compliance with technical specifications.
- Financial evaluations considering the submitted bid prices.
- Review of past performance and timelines of bidders.
Delivery Locations
Successful bidders will be required to deliver the refined mustard oil directly to designated locations as specified by the Ministry of Defence upon contract award.
Contact Information
For further inquiries, bidders should refer to the official notification on the procurement portal or contact the Department of Military Affairs directly through their provided communication channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license, demonstrating prior experience in supplying food items to government sectors, and compliance with applicable food safety regulations. Bidders must also show the ability to adhere to quantity and quality demands outlined in the tender.
Technical specifications demand that the refined mustard oil meets established food safety standards, including certification from relevant health authorities such as FSSAI. Bidders must provide documentation proving compliance with both quality and safety testing criteria to ensure the product meets the requirements of military food preparation.
Bidders are required to submit an Earnest Money Deposit (EMD) as part of their financial submission. This deposit assurance guarantees the seriousness of the bid and will be returned to unsuccessful bidders after the selection process is completed. The amount of the EMD will be detailed in the financial requirements section of the tender.
Bids must be submitted electronically through the designated procurement platform. Bidders should ensure that both technical and financial bids are uploaded in accordance with the submission guidelines, adhering to the accepted document formats stipulated in the tender documents.
Micro, Small, and Medium Enterprises (MSEs) and startups will receive special considerations in the evaluation process. These groups are encouraged to participate as the government promotes schemes that provide additional benefits and support to boost their involvement in defense procurement activities.
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