Tender Title: ECHS BID 2
Tender Reference Number: GEM/2025/B/6094983
Issuing Authority: Department of Military Affairs
Ministry: Ministry of Defence
Scope of Work and Objectives
The purpose of this tender is to acquire a comprehensive supply of pharmaceutical products. Specifically, it includes cough sedative syrup containing Chlorpheniramine maleate, Guaiphenesin, Noscapine, and Sodium Citrate, along with Tab Dapagliflozin and Tab Saroglitazar. The total quantity sought for this procurement is 159,535 units. The successful vendor will be expected to deliver high-quality pharmaceutical products that meet the established quality standards specified in the tender documents.
Eligibility Criteria
Eligible bidders must be registered entities involved in the manufacturing or distribution of pharmaceutical products. They should possess the necessary licenses and certifications to operate within the pharmaceutical industry, ensuring compliance with all regulatory frameworks. Additionally, past performance in similar contracts will be taken into account during the evaluation process.
Technical Requirements
Bidders must provide documentation demonstrating their ability to meet the technical specifications outlined in the tender. This includes:
- Certificates of analysis for each product type.
- Evidence of compliance with quality standards, such as GMP (Good Manufacturing Practices).
- Packaging specifications that adhere to safety and regulatory guidelines.
Financial Requirements
Proposals must include a detailed financial breakdown, including:
- Pricing per unit for each product.
- Total cost for the supply.
- Terms and conditions regarding payments, including any advance payments or payment schedules.
Bidders must also submit an Earnest Money Deposit (EMD) to demonstrate financial commitment as part of their proposal.
Document Submission Details
All tender submissions must be delivered electronically through the designated procurement portal. Required documents must be submitted in the accepted formats, including PDF and Word documents, as outlined in the tender guidelines. It is imperative to ensure all documents are complete and clearly labeled according to the submission checklist provided in the tender documents.
Special Provisions
This tender may provide benefits for Micro, Small, and Medium Enterprises (MSEs), promoting inclusivity in the supply chain. Additionally, there are provisions for startups that demonstrate innovative approaches to fulfilling the tender requirements, in alignment with the government's 'Make in India' initiative.
Evaluation Process
Bids will be assessed based on the following criteria:
- Compliance with eligibility and technical requirements.
- Cost-effectiveness of the proposal.
- Quality of products offered, including past supply performance and customer feedback.
- Compliance with delivery timelines and specifications.
Delivery Locations
Successful bidders will be required to deliver the products to designated locations as specified in the final contract agreement, which will be confirmed upon bid acceptance.
Contact Information
For further inquiries, bidders are encouraged to refer to the official website or contact the Department of Military Affairs directly. Detailed contact information is provided within the procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the pharmaceutical industry, holding necessary licenses, and demonstrating past experience in supplying similar products. Bidders should comply with local regulations, including any certifications regarding product quality and safety. Additionally, they must provide evidence of financial stability and capability to deliver the products as per the specifications.
All bidders must present relevant certificates which include GMP certifications, product registration documents, and quality assurance certificates. These documents demonstrate compliance with industry standards and reassure the procurement authority of the reliability and safety of the products offered. The aim is to ensure bidders can maintain the expected quality and regulatory compliance throughout the contract.
Interested suppliers must first register on the designated procurement portal, where they will need to provide all relevant business documentation and certifications. The registration process may involve submitting proof of previous contracts and details about the company’s operational capacities. After registration, suppliers can submit their bids, along with necessary documentation, through the portal.
The performance security requirements entail providing a performance bank guarantee equivalent to a certain percentage of the total contract value. It ensures that the successful bidder will fulfill the contract obligations as specified. Should the bidder default or fail to deliver, the government may claim this security to cover any resultant losses.
Proposals are evaluated based on several criteria including compliance with eligibility requirements, technical specifications, and cost-effectiveness. The evaluation process prioritizes quality and reliability, with additional credit given to proposals from Micro, Small, and Medium Enterprises (MSEs). The final selection is based on a comprehensive assessment of each bid’s strengths and alignment with the procurement objectives.
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