Department of Military Affairs Tender by Indian Air Force (GEM/2025/B/6159465)
HELMET FOR TWO WHEELER MOTORCYCLE
Tender Timeline
Tender Title: Helmet for Two Wheeler Motorcycle
Reference Number: GEM/2025/B/6159465
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to procure helmets for two-wheeler motorcycles that comply with safety standards set by the Ministry of Defence. The awarded supplier will be responsible for delivering high-quality helmets to ensure the safety of users. The helmets must meet rigorous quality and safety specifications to conform with industry standards.
Eligibility Criteria
Eligible bidders must be registered entities with a valid business license. All bidders must demonstrate compliance with relevant safety standards and possess experience in manufacturing or supplying helmets. Any firm with prior experience in supplying similar goods to governmental departments will be viewed favorably.
Technical Requirements
The helmets must adhere to specified technical requirements which may include materials used, design specifications, and safety certifications. Bidders are expected to demonstrate that their products comply with established safety standards, such as ISI or DOT certification.
Financial Requirements
Bidders are required to submit a financial proposal detailing the unit pricing of helmets, along with an earnest money deposit (EMD) as per the guidelines. The financial proposal should adequately reflect the total cost for the specified quantity of helmets, ensuring competitive pricing while maintaining quality.
Document Submission Details
Interested bidders must submit their bids electronically through the designated platform. Required documents include a technical proposal, financial proposal, and any certificates that validate the eligibility of the bidder. Bids must be submitted in the specified format and channels within the deadline outlined by the tender.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) may benefit from preferential provisions during the evaluation process. Startups are also encouraged to participate, as they can leverage advantages under government policies aimed at encouraging entrepreneurship.
Evaluation Process
The evaluation will be conducted in two stages: technical evaluation followed by financial evaluation. All proposals will be assessed based on compliance with the technical specifications, financial viability, and overall value proposition. The selection will focus on quality, compliance, and pricing.
Delivery Locations
Delivery of the helmets will be expected at designated military installations or as specified by the Department of Military Affairs. Bidders must familiarize themselves with the delivery logistics and ensure adherence to timelines set forth in the contract.
Contact Information
For further inquiries and clarification on this tender, please refer to the official contact channels provided on the tender portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license. Potential bidders should also demonstrate compliance with relevant safety standards and have a proven track record in manufacturing or supplying helmets. Experience supplying to government departments is an advantage, highlighting the need for quality and accountability in previous work.
The helmets must conform to stringent technical specifications such as material quality, design, and safety certifications. It is crucial for bidders to provide evidence that their helmets meet established safety standards like ISI or DOT certifications, ensuring the products are reliable and safe for end-users. Adherence to these criteria is mandatory during the evaluation process.
Each bidder is required to provide an earnest money deposit (EMD), which represents a commitment to the bid. The EMD amount is typically specified in the tender documents and is held as a security to ensure the bidder’s compliance with the bid terms. Upon successful completion of the contract, the EMD is usually refunded.
Bids must be submitted electronically through the designated tender platform, following the prescribed submission protocol. Both technical and financial proposals are to be submitted in the specified formats. It is critical for bidders to double-check their submissions to meet the requirements laid out in the tender documentation.
Yes, there are specific benefits for MSEs participating in this tender. These enterprises may receive preferential treatment in the evaluation process, with policies designed to support and encourage participation from smaller entities. MSEs play a vital role in promoting economic growth, and their involvement is actively encouraged under government initiatives.
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