Tender Title: Repair and Overhauling Service for AHOK Leyland Mini Coach
Tender Reference Number: GEM/2025/B/6143055
Issuing Authority
The Department of Military Affairs, under the Ministry of Defence, is the official authority responsible for the release and management of this tender.
Scope of Work and Objectives
This tender seeks to procure comprehensive Repair and Overhauling Services for the AHOK Leyland Mini Coach. The aim is to ensure efficient maintenance and repair services are available, enabling the vehicles to function at optimal performance levels. Proposals should outline methods, timings, and costs associated with the repair and maintenance services required.
Eligibility Criteria
To participate in the bidding process, bidders must meet specific eligibility criteria, including but not limited to being a registered service provider with a valid operational license in repair and overhauling services. Companies must demonstrate experience in servicing similar vehicles and provide evidence of previous projects undertaken in this category.
Technical Requirements
Prospective bidders must adhere to the specified technical requirements, which include:
- A proven capability in the repair and maintenance of AHOK Leyland Mini Coaches.
- Availability of trained personnel equipped with the necessary tools and equipment.
- Compliance with industry-standard safety and quality protocols.
Financial Requirements
Bidders are required to provide a detailed breakdown of costs associated with the service including labor, parts, and any additional fees. Transparency in pricing will be a critical component of the evaluation process, and all costs must reflect market rates.
Document Submission Details
All submissions must be made in electronic format via the designated online procurement portal. Documents must be compiled in a clear and structured manner, including all supporting documentation relevant to the eligibility requirements and technical specifications.
Special Provisions
Provisions favoring Micro, Small, and Medium Enterprises (MSEs) and startups will be considered in the evaluation process. These organizations may receive priority or benefits aimed at enhancing their participation in government tenders, aligning with policies encouraging local businesses.
Evaluation Process
The evaluation of submissions will encompass a comprehensive review of compliance with the eligibility criteria, technical feasibility, financial bid assessment, and alignment with stipulated government mandates and operational standards.
Delivery Locations
Services will primarily be executed at specified premises, as determined by the Department of Military Affairs. Bidders should be prepared to provide services based on the designated operational sites for the AHOK Leyland Mini Coach fleet.
Contact Information
For precise inquiries regarding this tender, bidders may refer to official channels as specified in the tender notice. It is encouraged to consult designated representative officers from the Department of Military Affairs for clarification on submission processes and technical queries.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the repair and maintenance industry, with proven experience in servicing AHOK Leyland Mini Coaches. Bidders must also provide the necessary documentation proving compliance with local regulations and operational standards relevant to the repair sector.
Bidders must present valid operational licenses, quality management certifications, and any other relevant certificates that confirm their capability in delivering high-standard repair and overhauling services. These certifications should reflect adherence to industry quality standards and safety practices.
The registration process requires potential bidders to create an account on the designated procurement portal. Once registered, bidders must complete the application form while uploading all necessary documents, including proof of eligibility and financial statements related to repair and overhauling services.
Documents should be submitted in electronic formats such as PDF or Word, ensuring that all files uphold a professional presentation and adhere to the specified formatting requirements outlined in the tender document. All submitted files must be free of virus and comply with the portal’s upload standards.
The evaluation process will include a meticulous review of all submitted bids against the stipulated eligibility criteria, technical specifications, financial projections, and compliance with government policies. The selected bidders will be notified via official communication channels following the completion of the evaluation phase.
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