Tender Title: Hybrid Conference System
Reference Number: 28cb9fa99
Issuing Authority
This tender is issued by the Department of Military Affairs, under the Ministry of Defence.
Scope of Work and Objectives
The scope of this tender encompasses the provision of a Hybrid Conference System which includes an array of components such as a VC Camera, Tripod Stand, Smart Panel (86-inch), VC Computer, Audio Mixer, VC Speakers, Microphones, HDMI Cables, USB Extensions, Hybrid Conference Phones with Speakers, and a Document Camera Visualizer. The primary objective of this tender is to enhance communication capabilities within military structures through the deployment of advanced video conferencing technology.
Eligibility Criteria
Eligible bidders for this tender must fulfill several eligibility criteria, including but not limited to being a registered entity capable of providing the required equipment and technology. Bidders must demonstrate a thorough understanding of the technical requirements and possess a proven track record in delivering similar conferencing solutions.
Technical Requirements
All submissions must include detailed specifications that meet the following technical requirements:
- High-quality video and audio performance
- Compatibility with existing communication infrastructure
- Reliability in performance under varying conditions
- Certification of compliance with industry standards
Financial Requirements
Bidders should be prepared to provide a comprehensive breakdown of all financial requirements, including a clear and concise quotation that covers all aspects of the proposed solution. It may include taxes, logistics, installation, and any additional costs that may arise during the implementation phase.
Document Submission Details
All required documents must be submitted through the designated procurement portal. The submission should include:
- Technical and financial proposals
- Compliance certifications
- Relevant experiences and references
Special Provisions
This tender may provide benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, fostering an inclusive procurement process. These entities are encouraged to participate, as their proposals may receive preferential evaluation.
Evaluation Process
The evaluation process will consider compliance with the technical specifications, competitive pricing, and overall value for money. Submissions will be assessed based on the bidders' capability to deliver a comprehensive conferencing solution within stipulated timelines.
Delivery Locations
Equipment and services must be delivered to specified military locations as outlined in the tender documents. It is important that bidders are aware of these locations to ensure effective logistics management.
Contact Information
For further inquiries, bidders may reach out directly to the Department of Military Affairs through the specified official communication channels provided in the tender documents.
Tender BOQ Items
10 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity with the capability to provide all specified components within the tender. Bidders must demonstrate prior experience in supplying similar technologies, ensuring compliance with technical standards and operational needs.
Bidders must provide evidence of relevant certifications that demonstrate compliance with industry standards for audio-visual equipment. This may include CE, ISO certifications, and other technical specifications that substantiate the quality and reliability of the products proposed.
The registration process involves creating an account on the designated procurement portal. Interested bidders should complete all required forms, provide relevant documentation including company details, and signal their intention to submit a proposal for the tender.
Included in the financial requirements are details regarding the Earnest Money Deposit (EMD) and performance security. Bidders should also be aware of payment terms, which outline when and how payments will be processed post-delivery and satisfactory installation of the equipment.
Yes, the tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs). Such enterprises are encouraged to apply, as the tender evaluation process may facilitate additional benefits tailored to boost their participation, enhancing inclusivity and support for startups in the procurement ecosystem.
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