Tender Title: Custom Bid for Services - Refurbishment or Modification of Security LMG Post

Reference Number: GEM/2025/B/6066133

Issuing Authority: Department of Military Affairs, Ministry of Defence

The Custom Bid for Services - Refurbishment or Modification of Security LMG Post aims to secure a high-quality service provider capable of executing refurbishment projects and modifications related to Security Light Machine Gun (LMG) Posts. The objective is to enhance the operational efficiency and overall functionality of existing security mechanisms while ensuring compliance with relevant safety and operational standards.

Scope of Work

The successful bidder will be responsible for:

• Conducting a thorough assessment of current LMG post conditions.
• Planning and executing refurbishment services to restore or enhance performance.
• Implementing modifications as per the operational requirements defined by the Department of Military Affairs.
• Ensuring the delivery of high-quality services adhering to the defined timelines and budget constraints.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following key eligibility criteria:

• Be a legally registered entity with relevant licenses.
• Demonstrate prior experience in refurbishment or modification projects of similar nature or complexity.
• Provide proof of capability to meet technical and financial requirements outlined in the tender documents.

Technical Requirements

Bidders must adhere to specific technical requirements, ensuring:

• Compliance with safety standards and operational protocols.
• Utilization of industry-standard materials and technologies.
• Ability to provide technical specifications that align with military operational guidelines.

Financial Requirements

Participants are required to meet certain financial requirements, including provision of:

• A valid Earnest Money Deposit (EMD) as specified in the tender guidelines.
• Financial statements reflecting a robust fiscal standing.
• Proof of capability to sustain costs associated with the project execution.

Document Submission Details

All submissions must include:

• Completed tender document signed in accordance with regulatory standards.
• Any supporting documents categorized under eligibility and technical requirements.
• Proposals must be submitted electronically or via the prescribed method detailed in the tender documentation.

Special Provisions

This tender promotes inclusive participation:

• Micro, Small, and Medium Enterprises (MSEs) are encouraged to bid, with provisions allowing them to access unique benefits that may include relaxation of certain eligibility criteria.
• Startups can apply, subject to specific conditions aimed at fostering new industry entrants.

Evaluation Process

The evaluation of bids will be conducted based on a transparent process:

• A comprehensive review of submitted proposals to assess compliance with eligibility, technical, and financial standards.
• Shortlisted bidders may be invited for presentations to clarify their proposals.

Delivery Locations

Services will be rendered across specified military establishments based on the project requirements outlined in the submission by the selected vendor.

Contact Information

Any inquiries regarding the tender can be directed to the Department of Military Affairs through the official communication channels listed in the tender documentation.