Procurement of Gym Equipments for Sarvatra Sainik Institute at 'K' Area
Tender Reference Number: GEM/2025/B/6162434
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Procurement of Gym Equipments for the Sarvatra Sainik Institute at 'K' Area aims to enhance the physical fitness and training programs for military personnel and civilians alike. The objective of this procurement is to supply high-quality gym equipment that meets the training needs of the institute while ensuring durability, safety, and compliance with industry standards.
Scope of Work and Objectives
The scope of work involves the supply, installation, and commissioning of a range of gym equipment. This includes, but is not limited to, weight training machines, cardiovascular machines, and functional training equipment. The objectives include:
- Providing modern and effective gym solutions.
- Ensuring equipment is suitable for varied physical training regimens.
- Completing the installation within specified timelines to minimize disruption.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet specific criteria including:
- Registration as a legal entity within India.
- Experience in supplying gym equipment or related fitness products.
- Demonstrated capability to meet quality and compliance requirements.
Technical Requirements
Bidders are required to submit technical specifications of the proposed gym equipment, including but not limited to:
- Details on materials and construction standards.
- Compliance with specified safety and quality standards.
- Warranty and maintenance provisions for the supplied equipment.
Financial Requirements
Bidders must provide a comprehensive financial proposal that includes:
- Detailed cost breakdown of equipment and installation services.
- Payment terms must be clearly outlined, including any upfront deposits or installment options.
Document Submission Details
Bidders should submit their proposals electronically through the designated portal. All documents must be submitted in approved formats to ensure a smooth evaluation process. It is important that all submissions are complete and submitted within the specified timeframes to be considered valid.
Special Provisions
There are provisions in place to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may include relaxed eligibility criteria, financial incentives, and support in the procurement process.
Evaluation Process
The evaluation process will include:
- Assessment of technical compliance with specifications.
- Review of financial proposals for cost-effectiveness.
- A scoring system that will prioritize bids based on quality and price.
Delivery Locations
The equipment will be delivered to Sarvatra Sainik Institute at 'K' Area. Bidders should account for delivery logistics and timelines in their proposals.
Contact Information
For any queries related to the tender, bidders are encouraged to reach out through the official communication channels provided on the tender portal.
This tender represents an excellent opportunity for suppliers of gym equipment to contribute to the improvement of fitness facilities at the Sarvatra Sainik Institute, reinforcing the commitment to physical training and wellness within the military community.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India, possessing prior experience in supplying gym equipment or related fitness products, and meeting the compliance standards set by the Ministry of Defence. Bidders must provide proof of registration and relevant experience along with their proposals.
Bidders must ensure that the proposed gym equipment complies with established safety and quality standards. Critical specifications include detailed descriptions of materials, construction, and warranty offerings. It is essential to demonstrate that the equipment meets specific fitness industry requirements and is suitable for military training purposes.
The Earnest Money Deposit (EMD) is a prerequisite for participating in the bidding process. It serves as a security deposit to ensure the commitment of the bidders. Additionally, a performance security guarantee may be required post-award to ensure the timely completion of the supply and installation of gym equipment. All financial terms should be detailed in the bidder’s proposal.
Bidders must submit all documents electronically through the designated tender portal. It is crucial that all submissions adhere to the accepted document formats, ensuring that they are complete and accurate before the submission deadline to facilitate smooth evaluation.
Yes, the tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs). These may encompass eligibility concessions, financial incentives, and priority consideration during the evaluation process. In alignment with ‘Make in India’ policies, there is a strong encouragement for local production and sourcing, allowing MSEs to actively participate in this procurement initiative.
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