Tender Title and Reference Number
Tender Title: Retro Reflective Board with Pasting on ACP Sheet Mounted on Stainless Steel Frame
Reference Number: 26fe67bc
Issuing Authority
Department: Department of Military Affairs
Ministry: Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to secure high-quality retro reflective boards that will be used for visibility purposes in various military applications. The boards must be designed with durability and performance in mind, ensuring they meet the specific requirements for installation on ACP (Aluminium Composite Panel) sheets, mounted on a robust stainless steel frame, specifically sized at 09 x 06 ft.
Eligibility Criteria
To participate in this tender, bidders must be registered legal entities capable of providing the specified boards. Particular emphasis will be placed on vendors who have prior experience in supplying similar products to government departments or other recognized organizations, demonstrating expertise in manufacturing and quality assurance.
Technical Requirements
- Material Specifications: The reflective boards should be constructed of durable materials, ensuring weather resistance and longevity.
- Installation Compatibility: The boards must be suitable for installation on ACP sheets, adhering to all relevant quality and safety standards.
- Performance Standards: The reflective nature of the boards should meet or exceed industry standards for visibility and safety in low-light conditions.
Financial Requirements
Bidders must provide a comprehensive financial proposal detailing the following:
- The unit price of the boards.
- Potential bulk order discounts.
- Payment terms that align with industry practices for similar contracts.
Document Submission Details
Interested vendors must submit their proposals electronically through the designated portal. All required documents need to be compiled in a single submission format, following the specifications outlined in the tender notice.
Special Provisions
This tender allows for benefits to Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging participation and fostering local businesses. Vendors must indicate their eligibility for these provisions within their application.
Evaluation Process
The evaluation will be conducted based on a predefined scoring system that assesses:
- Compliance with technical specifications.
- Price competitiveness.
- Vendor experience and past performances.
Favorable consideration will be given to bids that not only meet but exceed the minimum requirements.
Delivery Locations
The successful bidder will be responsible for the delivery of the retro reflective boards to specified military locations as directed by the Department of Military Affairs upon contract award.
Contact Information
For further inquiries regarding this tender, potential bidders may contact the issuing authority directly through the official communication channels. It is advisable to ensure all questions are submitted promptly to facilitate a timely response.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing retro reflective boards that meet specified technical standards. Additionally, bidders should have prior experience in supplying similar products, ensuring their capacity to deliver quality and meet deadlines.
Bidders must submit relevant certificates ensuring compliance with technical specifications and quality standards, as well as any industry-specific accreditations that signify the bidder’s authority to manufacture and supply the required products.
The registration process involves submitting an application through the designated portal alongside the required documentation. Bidders must ensure all documents are in accepted formats to facilitate a smooth evaluation process.
Payment terms will typically include milestone-based payments upon delivery and acceptance of the retro reflective boards. Interested bidders should provide detailed payment proposals as part of their submission.
Yes, there are special provisions for Micro, Small, and Medium Enterprises aimed at encouraging local participation. Eligible MSEs will be given favorable consideration during the evaluation process, promoting the growth of local suppliers in defense contracting.
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