Tender Title: Portable Power Generators
Tender Reference Number: GEM/2025/B/6139434
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Portable Power Generators tender aims to procure two high-quality portable power generators to meet the operational needs of the Department of Military Affairs. This initiative aligns with the ministry's ongoing efforts to enhance the infrastructure and operational capacity of military units across various locations.
Scope of Work and Objectives
Participating vendors are expected to supply portable power generators that comply with the outlined specifications. The main objective is to ensure uninterrupted power supply and operational efficiency during military operations, whether in critical missions or routine functions. The selected generators must be reliable, durable, and efficient, capable of sustaining extended periods of use.
Eligibility Criteria
Interested bidders must meet specific eligibility criteria. Vendors should be a registered entity and possess relevant experience in supplying portable generators. Preference will be given to those who demonstrate a history of quality service and compliance with applicable regulations, alongside certifications that validate their operational capabilities.
Technical Requirements
Bidders must ensure their products meet the minimum technical requirements specified in the tender documents. This includes:
- Generator output capacity.
- Fuel type and efficiency standards.
- Compliance with environmental sustainability guidelines. Bidders are encouraged to provide technical specifications documenting adherence to these essential requirements.
Financial Requirements
The financial proposition must be detailed and transparent, outlining the overall cost, including delivery charges and warranty provisions. Bidders should also show their financial stability and capacity to undertake the project. Any pricing variations and conditions should be clarified in the proposal.
Document Submission Details
All tender submissions must include required documentation, including but not limited to:
- Technical bids.
- Financial bids.
- Qualification certificates. Bids must be submitted electronically through the designated platform before the tender closure.
Special Provisions
This tender accommodates provisions for Micro, Small, and Medium Enterprises (MSEs). MSEs are encouraged to participate, as specific incentives may apply, promoting the growth and development of smaller vendors, thereby contributing to local economic growth.
Evaluation Process
The selection process will involve a comprehensive evaluation of bids based on the technical merits, financial viability, and compliance with stipulated requirements. Bids will be scored accordingly, and shortlisted vendors will be contacted for further discussions.
Delivery Locations
Successful bidders will be required to deliver the generators to designated military locations specified in the final procurement agreement. Timely delivery is a critical requirement of this tender, ensuring that operational capabilities are not compromised.
Contact Information
For more details regarding this tender, interested vendors are encouraged to refer to the official website or contact the designated departmental representatives for inquiries. Please ensure communication remains within official channels as per the tender directives.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender necessitate that all vendors must be registered entities with capabilities in sourcing and supplying portable power generators. Vendors should showcase previous successful contracts or projects involving similar equipment. Additionally, vendors need to comply with relevant legal and regulatory frameworks and hold necessary certifications that affirm their operational credibility and adherence to quality standards.
To participate in this tender, vendors are required to submit specific certificates including business registration certificates, vendor performance certificates, and quality assurance certifications. These documents help assess the vendor’s credibility and capacity to deliver on the contract’s demands, ensuring compliance with standards governing the supply of power generation equipment.
The registration process involves submitting a formal application through the designated portal, ensuring that all required documentation is complete. Vendors must create an account on the official tender platform, fill out the necessary details, upload their qualifying documents, and finalize the registration before submitting their bids. It is crucial to follow the instructions provided to avoid any discrepancies during the tender evaluation.
The payment terms for this tender will be outlined in the finalized procurement agreement with the selected vendor. Typically, terms may include payment upon successful delivery and setup of the portable power generators, with provisions for any milestone-based payments based on project checkpoints. Bidders are encouraged to propose feasible payment options that promote mutual agreement and ensure compliance.
The evaluation and selection process is structured to consider both technical and financial aspects of each submission. Bids will be assessed through a scoring system, prioritizing compliance with technical specifications, demonstrated experience, and cost-effectiveness. Following the evaluation, selected bidders will be notified for further discussions and contract negotiations to finalize award conditions.
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