Tender Title: Supply of Toner Cartridges / Ink Cartridges / Consumables for Printers
Tender Reference Number: GEM/2025/B/6033101
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence invites qualified vendors to submit proposals for the supply of Toner Cartridges, Ink Cartridges, and other essential Consumables for Printers. This tender aims to ensure adequate supply for governmental operations, enhancing efficiency and support for military personnel and administrative functions.
Scope of Work and Objectives
The primary objective of this tender is to procure toner cartridges, ink cartridges, and related consumables in a timely manner while adhering to quality standards. Vendors will be required to provide a total of 10 units of specified cartridges compatible with various printer models used within the department. The successful bidder will help facilitate functional and operational capabilities, ensuring uninterrupted service.
Eligibility Criteria
To be eligible for participation in this tender, prospective suppliers must meet specific criteria, including but not limited to:
- Registration as a valid business entity.
- Proven experience in supplying similar products.
- Compliance with all legal and regulatory requirements established by the government.
Technical Requirements
The tender specifies that all cartridges supplied must meet predefined technical specifications:
- Compatibility with particular printers must be verified.
- Quality standards must align with industry benchmarks.
- Products should be new and free from defects.
Financial Requirements
Vendors should provide a detailed financial proposal, including pricing for each unit and additional costs related to shipping and handling, if applicable. Proposals must demonstrate competitive pricing while reflecting the quality of the products offered.
Document Submission Details
Proposals must include all necessary documentation, including:
- Business registration certificates.
- Product catalog showcasing the offered cartridges.
- Price quotation, including terms of payment. Submissions can be made digitally through the designated tender portal as specified.
Special Provisions
Provisions may be available for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting their participation in governmental tendering processes. This initiative aligns with supporting local industries, potentially including benefits such as reduced financial barriers for qualified vendors.
Evaluation Process
The evaluation process will be rigorous and based on:
- Technical compliance.
- Price competitiveness.
- Vendor reputation and past performance. Successful bidders will be notified via the official communication channels after the evaluation is complete.
Delivery Locations
Products must be delivered to specified locations within the jurisdiction of the Department of Military Affairs. Clear instructions regarding the delivery addresses will be provided to successful bidders upon contract award.
Contact Information
For any queries regarding the tender, vendors can reach out through the official communication channels stipulated on the tender portal. It is advised to check these details frequently for updates throughout the tender lifecycle.
This procurement aims to enhance operational efficiency within military and departmental functions, maintaining a standard of excellence in service delivery. Participation in this tender not only aligns with government initiatives but also provides a significant opportunity for growth within the supplier community.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity in compliance with local and national laws and possessing experience in supplying toner cartridges or similar products. Vendors must demonstrate financial stability and the capability to meet technical specifications outlined in the tender documentation.
Vendors must submit valid business registration certificates, tax compliance documents, and any additional certifications that validate the quality and compatibility of the toner and ink cartridges offered. Meeting these certificate requirements is crucial for successful qualification.
The registration process involves creating an account on the designated tender portal, where suppliers can complete their profiles and submit bids electronically. It is important to ensure all required documentation is included during submission to comply with the tender requirements.
Documents must be submitted in commonly accepted formats such as PDF, DOCX, or XLSX to ensure compatibility with the review systems in place. Clear and organized documentation helps facilitate a smooth evaluation process.
Payment terms will be defined in the contract following the successful evaluation of bids. Vendors should expect negotiation possibilities based on delivery milestones, with typical terms involving partial payments upon successful delivery and final settlement after satisfactory performance assessments.
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