Overview

Tender Title: Various Cartridges
Reference Number: 4113ae4d
Issuing Authority: Department of Military Affairs, Ministry of Defence

This tender is aimed at procuring a variety of ink and toner cartridges necessary for various departmental uses. The tender seeks vendors who can supply high-quality cartridges, including but not limited to EPSON ink bottles, Canon maintenance cartridges, and Samsung toner cartridges, ensuring timely and efficient delivery to the specified locations.

Scope of Work and Objectives

The primary objective of this tender is to secure an adequate supply of cartridges to meet the Department of Military Affairs' operational requirements. The scope includes:

• Supply of EPSON INK BOTTLE 008 BLACK, CYAN, YELLOW, MAGENTA.
• Inclusion of CANON MAINTENANCE CARTRIDGES and various SAMSUNG TONER CARTRIDGES.
• Provision of quality assurance through compliance with defined quality standards.

The total quantity expected for supply is 372 units, which reflects a blend of different product requirements as detailed in the specifications.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

1. Registration as a supplier in relevant industry sectors.
2. Proven experience in supplying ink and toner cartridges to government bodies.
3. Compliance with all set quality standards and relevant local regulations.

Technical Requirements

Bidders must ensure that all products supplied meet the technical specifications outlined in the tender documentation. This includes:

• Compliance with quality standards recognized by industry authorities.
• Products must be genuine and not counterfeit, with proper certification of originality.
• Bidders must provide samples upon request to demonstrate compliance.

Financial Requirements

Bidders are required to submit a detailed financial proposal outlining:

• Pricing structure based on the provided Bill of Quantities (BoQ).
• Payment terms that align with governmental procurement procedures.
• Documentation to support financial solvency and scoring.

Document Submission Details

All required documents must be submitted electronically through the designated platform. The submission pack should include:

• Bidder’s registration documents.
• Technical compliance certificates.
• Financial proposals as per the outlined formats.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by providing benefits that include:

• Relaxation in eligibility standards where applicable.
• Special consideration during the evaluation process.

Evaluation Process

Bids will be evaluated based on:

• Technical compliance and quality assurance certifications.
• Financial offer competitiveness.
• Adherence to delivery timelines and service level agreements.

Delivery Locations

Deliveries for the cartridges will be made to specified units within the Department of Military Affairs. Exact locations will be communicated following the bid evaluation process.

Contact Information

For further inquiries and clarifications about this tender, interested parties can reach out to the tendering authority via the official channels as outlined on the government procurement portal.

This tender invites competitive bids for essential printing supplies while ensuring that all participants adhere to the stringent quality and compliance standards expected in government procurement processes.