The Department of Military Affairs under the Ministry of Defence is seeking bids for the Procurement of 18700 MT Edible Oil, specifically Refined Sunflower Oil in 15 Kg Tins. This tender aims to source a significant quantity of high-quality edible oil to meet the dietary needs of various military services. The total quantity required is 18700 MT to be supplied in standard packaging, ensuring compliance with the health and nutritional standards.
Scope of Work and Objectives
The primary objective of this tender is to secure a reliable supply of Refined Sunflower Oil in 15 Kg Tins that meets the expected quality standards and specifications set forth by the Department. The scope includes:
- Delivery of the specified quantity in agreed timelines.
- Maintaining quality and safety protocols throughout the delivery process.
- Ensuring that all packaging is preserved and approved for consumption by military personnel.
Eligibility Criteria
Bidders must meet the following eligibility requirements to participate in this tender:
- Must be a registered entity with relevant business certifications.
- Have prior experience in supplying food grade oils, preferably to government or military agencies.
- Compliance with health and safety standards regulated by food safety authorities.
Technical Requirements
The submissions must adhere to stringent technical specifications which include:
- Supply of Refined Sunflower Oil with a minimum purity level set by the Ministry.
- Certifications demonstrating that the product has met all quality and safety standards.
- Traceability documentation of raw materials and production processes.
Financial Requirements
Bidders will need to provide comprehensive financial statements and proof of previous contract fulfillment. Key requirements include:
- Evidence of financial viability to undertake the contract.
- A calculated proposal that reflects competitiveness in pricing without compromising quality.
Document Submission Details
Interested bidders must submit their proposals and requisite documentation through the established online platform. All submissions must include:
- Completed tender forms.
- Business and technical documentation.
- Compliance certificates and past performance records.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Benefits include:
- Relaxed eligibility criteria for MSEs, making it easier for them to participate.
- Encouragements on local sourcing and ‘Make in India’ compliance, thereby boosting regional enterprises.
Evaluation Process
The assessment of submitted bids will be based on:
- Technical evaluation focusing on product quality and compliance with specifications.
- Financial evaluation to ensure value for money for the procurement.
- Bids will be ranked, and contracts awarded based on a combination of technical capability and pricing.
Delivery Locations
The specified delivery locations will be communicated upon contract award, based on the operational needs of the military services.
Contact Information
For further inquiries regarding this tender, please refer to the official Ministry of Defence contact channels as indicated in the tender notice.
This tender provides a unique opportunity to engage with a pivotal government department, inviting reliable suppliers of high-quality edible oil to contribute effectively to the nutritional needs of military forces.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity and holding relevant business certifications. Bidders are expected to demonstrate prior experience in supplying food grade oils, particularly to government or military organizations, along with compliance with health and safety standards as outlined by food safety authorities.
The technical specifications for the Refined Sunflower Oil include maintaining a minimum purity level as mandated by the Ministry of Defence. Additionally, bidders must provide certifications proving that the product complies with all quality and safety regulations, including traceability documentation of the raw materials and production processes to ensure product integrity.
Bidders should be prepared to follow the payment terms outlined in the tender, with performance security required to ensure adherence to contract obligations. The amount of performance security will typically be a percentage of the total contract value, reinforcing the commitment to deliver quality products within specified timelines.
Documents must be submitted electronically via the designated online portal, following the submission guidelines provided in the tender notice. Key documents include completed tender forms, technical proposals, compliance certificates, and evidence of past performance records to validate your ability to meet the required specifications.
The tender includes specific provisions to benefit Micro, Small, and Medium Enterprises (MSEs), facilitating their participation through relaxed eligibility criteria and support for local sourcing. This initiative aims to align with the ‘Make in India’ philosophy to promote domestic producers and ensure compliance with local procurement rules, providing MSEs a competitive edge in participating in government contracts.
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