Tender Title: Short Term Cab & Taxi Hiring Services
Tender Reference Number: GEM/2025/B/6145477
Issuing Authority: Department of Military Affairs, Ministry of Defence
Introduction
The Department of Military Affairs under the Ministry of Defence invites bids for Short Term Cab & Taxi Hiring Services. This tender encompasses the procurement of comprehensive cab services for both local and outstation requirements. Potential bidders are encouraged to submit their proposals to fulfill the transportation needs effectively and efficiently.
Scope of Work and Objectives
The primary objective of this tender is to engage reliable service providers for short-term cab and taxi services. The services required fall under:
- Local Cab Services: Sedan and SUV for local travel, with specifications of 80 kilometers over a duration of up to 10 hours.
- Outstation Cab Services: Sedan and SUV for outstation travel, with specifications of 300 kilometers over a duration of up to 10 hours.
- Bus Hiring Services: Short-term bus hire for outstation travel for 9-12 passengers, with non-deluxe options available.
The successful bidders will be responsible for providing well-maintained vehicles, well-trained drivers, and ensuring punctuality at all times to meet the transportation needs of the Ministry.
Eligibility Criteria
Bidders must meet specific criteria to qualify for the tender, including:
- Registered entity in the respective industry.
- Compliance with all local laws and regulations.
- Proven track record of providing similar services.
- Licenses to operate transportation services.
- Valid insurance for all vehicles proposed for use.
Technical Requirements
The technical proposal should include:
- A detailed fleet list showcasing the cars' condition (Sedans, SUVs, and buses).
- Driver qualifications and experience.
- Logistics and operational plans demonstrating how journey timelines will be managed efficiently.
- Safety and compliance measures adhered to during operations.
Financial Requirements
Bidders must submit detailed financial documentation:
- Evidence of financial stability.
- Price offerings for the various categories of cab services outlined in the tender.
- Any other related costs that may be incurred during service provision.
Document Submission Details
All proposals must be submitted through the designated electronic procurement platform. Documentation needs to be formatted according to the specifications provided in the tender guidelines. Please ensure timely submission to avoid disqualification.
Special Provisions
Provisions are available for Micro, Small, and Medium Enterprises (MSEs) and new startups to encourage participation in this tender. The tender process is aligned with 'Make in India' initiatives, promoting local services.
Evaluation Process
Proposals will be evaluated based on:
- Compliance with technical requirements.
- Pricing competitiveness.
- Service capability and reliability.
- Past performance in providing similar services.
Delivery Locations
Services will generally be required in locations as specified by the Department of Military Affairs, which may vary for local and outstation travel.
Contact Information
For any clarifications or further information regarding the tender, bidders are advised to refer to the official contact channels established by the issuing authority. Ensure all inquiries are directed through the proper channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity in the service sector, having a valid business and operational licenses, compliance with local transportation regulations, and demonstrating previous experience in similar cab and taxi hiring services. It’s imperative that bidders also maintain valid insurance for their vehicles and have the appropriate logistics in place.
The vehicles proposed for the Short Term Cab & Taxi Hiring Services must meet quality standards, including but not limited to a thorough assessment of their condition, compliance with safety regulations, and the presentation of licenses for each vehicle. Additionally, bidders must ensure that all drivers possess adequate qualifications and a clean driving record to ensure safety and reliability.
Bidders must submit comprehensive financial documentation when applying for the Short Term Cab & Taxi Hiring Services tender. This includes evidence of financial stability, detailed pricing for the services offered, and any associated costs that may apply. It’s crucial that bidders reflect a sound financial standing to build trust and credibility with the Ministry of Defence.
Proposals for the Short Term Cab & Taxi Hiring Services must be submitted electronically through the specified procurement platform. Regarding document formats, all submissions should adhere to the formats specified in the tender documentation, including PDF, and Excel files for pricing tables. Submissions exceeding designated file sizes or formats may be disqualified.
MSEs participating in the Short Term Cab & Taxi Hiring Services tender are entitled to special provisions that promote their inclusion in the bidding process. These benefits may include financial concessions, priority in evaluation, and support in complying with the ‘Make in India’ policies, which encourage local entrepreneurship and service provision. This is designed to ensure fair access to public contracts and to bolster local business growth.
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