Tender Title: Gem Bid for Complete Cylinder Head Assembly and Components

Tender Reference Number: 16a3ffc4a

Issuing Authority

The Department of Military Affairs under the Ministry of Defence invites qualified suppliers to submit bids for the procurement of automotive components, specifically focusing on a complete cylinder head assembly, and associated items including oil cap, electronic AVR, lubrication pressure switch, and lub oil filter elements.

Scope of Work and Objectives

The main objective of this tender is to acquire high-quality automotive components essential for maintenance and operations within military frameworks. The selected supplier will be tasked with providing 25 units of the specified items that meet the stringent quality standards set forth by the Ministry of Defence.

Eligibility Criteria

To be eligible for this tender, bidders must meet the following criteria:

• Be a legally registered entity capable of providing the required automotive components.
• Have prior experience in supplying similar products or services to government or military organizations.
• Bidders must demonstrate compliance with all local and international quality and safety standards associated with automotive components.

Technical Requirements

Bidders are required to furnish detailed technical specifications for the products, which should include:

• Manufacturer details and origin of components.
• Compliance with applicable certifications for military-grade specifications.
• Full documentation of performance testing and quality assurance.

Financial Requirements

Bidders must provide:

• Evidence of financial stability and the ability to fulfill large scale orders.
• Documentation for the Earnest Money Deposit (EMD) as specified during the submission process, ensuring that the bid is submitted in earnest.

Document Submission Details

Submissions must include:

• Completed tender bid form.
• All relevant technical and financial documents.
• Certification documents establishing compliance with quality standards.
  All submissions should be made electronically through the designated tender platform or as instructed by the Department of Military Affairs.

Special Provisions

The ministry has provisions to support Micro, Small, and Medium Enterprises (MSEs), aiming to foster inclusivity. Startups are encouraged to participate and may benefit from simplified eligibility requirements to level the playing field.

Evaluation Process

Bids will be evaluated based on:

• Compliance with technical specifications.
• Financial bids that align with the budget constraints.
• Past performance and reputation in delivering similar products.
  An evaluation committee will determine the winning bid based on an integrated scoring system that prioritizes quality, price, and supplier reliability.

Delivery Locations

Delivery of the items is expected to be made to designated military bases and facilities as outlined during the bid evaluation phase. Specific locations will be communicated post-evaluation.

Contact Information

While direct contact details are not specified in the tender documentation, interested bidders should monitor updates through the official procurement portal or associated military communication channels.