Department of Military Affairs Tender by Indian Army (GEM/2025/B/6137680)

Hiring of Civil Hired Transport 26 Seater Bus - GEM/2025/B/6137680

The Department of Military Affairs, under the Ministry of Defence, invites tenders for the hiring of a 26-seater civil hired transport bus to fulfill various transportation needs. This tender, referenced by GEM/2025/B/6137680, encompasses a range of transport services, including but not limited to local duties, HAA (Higher Altitude Area), SHAA (Special Higher Altitude Area), HCP (High-Cost Peripheral), night halt charges, and reporting charges.

Scope of Work and Objectives

The primary objective of this tender is to secure reliable transportation services that adhere to specific functional competencies. The selected vendor will provide the bus for various government operations, ensuring the highest standards of safety, functionality, and timeliness. The scope of work includes:

• Providing a 26-seater bus that meets all operational requirements specified by the department.
• Ensuring compliance with all safety regulations and maintaining the bus in excellent serviceable condition.
• Providing trained and licensed drivers capable of meeting the transport requirements.
• Adhering to all financial and legal obligations for the duration of the hire period.

Eligibility Criteria

To qualify for this tender, participants must meet certain eligibility criteria which include:

• Being a registered business entity within the relevant sectors.
• Demonstrating previous experience in providing similar transport services.
• Possessing a valid commercial vehicle operating license.

Technical Requirements

Participants must adhere to specific technical requirements, including:

• The bus must be a 26-seater capable of safely accommodating passengers during various assignments.
• Insurance coverage for the vehicle must be current and in compliance with relevant laws.
• The vehicle should undergo regular maintenance checks, ensuring it meets safety standards.

Financial Requirements

Bidders should prepare a detailed financial proposal that outlines all costs associated with the hire of the bus, including:

• The daily or monthly hire charges.
• Additional charges for local duty, night halt, or other unforeseen expenses.
• Payment terms and conditions which are to be discussed during the contract negotiation phase.

Document Submission Details

All proposals must be submitted via the designated online portal. Submissions should include:

• A complete proposal document detailing the technical and financial aspects.
• Proof of eligibility, including required certificates.
• Any supporting documentation proving prior experience in similar projects.

Special Provisions

Particular benefits are available for Micro, Small, and Medium Enterprises (MSEs), including advantages in the evaluation process and potential primary consideration during selection. Startups may also benefit from favorable provisions to encourage innovative solutions in transport services.

Evaluation Process

The evaluation of the submitted bids will follow a structured process assessing:

• Compliance with technical requirements.
• Financial viability and cost-effectiveness.
• Previous experience and capacity to provide services.

Delivery Locations

The contracted 26-seater bus must be available for deployment across various locations as mandated by the Department of Military Affairs. Transportation is expected to cover different geographical areas, making reliability and availability crucial.

Contact Information

For further inquiries regarding this tender, interested parties are encouraged to connect through official government communication channels. Specific contact details may be available on the tender portal.