Tender Title: HIRING OF CIVIL HIRED TRANSPORT LIGHT VEHICLES
Tender Reference Number: GEM/2025/B/6137799
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The Hiring of Civil Hired Transport Light Vehicles tender aims to provide essential transportation services to meet the operational demands of the Ministry of Defence. The scope of work encompasses the hiring of light vehicles, which include various categories such as Type A Local Duty, Type A HAA, Type A HCP, and dedicated halt charges for day and night operations.

Scope of Work and Objectives

The primary objective of this tender is to secure a reliable transport service that can efficiently cater to personnel movement and operational requirements. The selected bidder will be responsible for providing a fleet of light vehicles equipped to handle various duties as detailed in the tender documentation. This includes managing day and night transport services, ensuring timely availability, and maintaining vehicles in optimal condition for usage.

Eligibility Criteria

To qualify for this tender, bidders must meet specific eligibility requirements. These typically include being a registered entity, possessing valid transport licenses, and having a demonstrated capacity to provide similar services. Firms with prior experience in government contracts may be preferred.

Technical Requirements

Bidders are required to comply with both national and industry-specific standards for vehicle safety and operational efficiency. The technical specifications for the vehicles include:

• Minimum engine capacity requirements
• Age limits on vehicles
• Maintenance and service history documentation
• Vehicle safety features

Financial Requirements

Firms must provide returnable financial documents including valid tax registrations and bank statements. Also, bidders must comply with specified payment terms laid out in the tender, ensuring that they can sustain operations throughout the contract lifecycle.

Document Submission Details

All proposals must be submitted through the designated online portal in prescribed formats, focusing on quality, detail, and adherence to the stipulated standards. Any supporting documentation such as vehicle registration certificates, insurance papers, and financial statements should also be uploaded in digital form.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate in this tender. Special provisions have been put in place to support these groups, including potential reductions in financial requirements and technical specifications.

Evaluation Process

The selection of the winning bid will follow a transparent evaluation process that includes assessing technical proposals, financial viability, and past performance records. The evaluation criteria will prioritize bids that demonstrate superior service delivery models and sustainable business practices.

Delivery Locations

The contract is expected to cover multiple delivery locations as designated by the Department of Military Affairs. Bidders should factor in logistics and location accessibility in their proposals.

Contact Information

For any queries regarding the tender documentation, bidders should refer to the official communication channels provided on the tender portal. It is recommended to follow up through the indicated electronic means to ensure prompt responses.

This tender represents a significant opportunity for qualified service providers to engage with the Ministry of Defence and contribute towards critical operational needs. Bidders are encouraged to prepare comprehensive submissions that align with the objectives and requirements outlined above.