Tender Title: Hiring of Civil Hired Transport 37 Seater Bus

Tender Reference Number: GEM/2025/B/6137982

Issuing Authority

This tender announcement is made by the Department of Military Affairs, under the Ministry of Defence. The authority aims to procure essential transport services to meet operational requirements.

Scope of Work and Objectives

The primary objective of this tender is to hire civil transportation services for the provision of a 37-seater bus. The transportation service is required for various official duties, including local duties, HAA (High Altitude Area), SHAA (Sub High Altitude Area), HCP (High Care Personnel), night halts, and reporting charges. The total quantity of service required is 83,470 kilometers/miles, which will be used for various intra-ministry transport needs.

Eligibility Criteria

Bidders must adhere to the following eligibility criteria to qualify for this tender:

• Registered legally as a transport service provider.
• Must possess all necessary licenses and permits to operate a civil transport service.
• Previous experience in providing transport services to governmental bodies is advantageous.
• Compliance with safety and operational standards is mandatory.

Technical Requirements

Proposals must meet the following technical requirements:

• The bus must be of a minimum seating capacity of 37 passengers.
• Vehicles should adhere to the latest safety and emission standards as per local regulations.
• Maintenance records shall be provided to ensure the bus is in good working condition.
• Bidders should demonstrate capability to provide services at short notice, as per operational requirements.

Financial Requirements

Bidders must submit detailed financial documents including:

• Evidence of financial stability through bank statements or audits.
• Pricing structure must be outlined clearly for transparency in the evaluation process.
• Provision of an Earnest Money Deposit (EMD) will be required as specified in the tender guidelines.

Document Submission Details

Interested parties are required to submit their proposals electronically through the designated procurement platform. Documentation must include:

• Completed bidding forms.
• Proof of eligibility and technical documents.
• Financial bid enclosed as specified in the tender format.

Special Provisions

The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging them to participate actively. Bidders from these segments may be subject to relaxed eligibility criteria or financial benefits as defined in the tender policies. The aim is to promote local businesses and drive economic growth within the sector.

Evaluation Process

The evaluation of submitted proposals will follow a structured process, focusing on:

• Compliance with technical specifications.
• Pricing evaluation.
• Quality of service offered.
• Past performance history of bidders. All proposals will be assessed fairly, with qualified bidders being notified accordingly.

Delivery Locations

The service is required primarily for intra-ministry transportation within localities specified in the operational guidelines. Bidders must indicate their capability to service these locations efficiently.

Contact Information

For any inquiries related to this tender, interested bidders can reach out to the designated contacts provided in the tender documentation. All communication must be through official channels to ensure transparency and accuracy in responses.