Department of Military Affairs Tender by Indian Army (GEM/2025/B/6141612)
DOOR GAS STRUCT,MUD GUARD,OIL FILTER ENGINE,FUEL FILTER 01,MUD FILTER ASSY,ELEMENT FILTER,FUEL FILT
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Tender Title: ENGR SPARE
Reference Number: GEM/2025/B/6141612
Issuing Authority: Department of Military Affairs, Ministry of Defence
The GEM/2025/B/6141612 tender invites bids for the provision of engineering spare parts essential for military operations and maintenance. The scope of this tender encompasses various components, including DOOR GAS STRUCT, MUD GUARD, OIL FILTER ENGINE, FUEL FILTER (various types), and ELEMENT FILTERS among others. This initiative aims to ensure the seamless operation of military vehicles and machinery by providing high-quality spare parts tailored to the specific needs of the Department of Military Affairs.
Scope of Work and Objectives
The primary objective is to secure reliable suppliers for engineering spare parts. Bidders are required to propose their best solutions that meet the specifications laid out in the provided Bill of Quantities (BoQ). The total quantity of items required is 12, and suppliers must demonstrate the capacity to deliver on time, ensuring uninterrupted service for military operations.
Eligibility Criteria
To be eligible for this tender, bidders must:
- Be a registered entity with relevant government authorities.
- Possess the necessary licenses and registrations for operating within the defence sector.
- Demonstrate prior experience in supplying similar products.
- Maintain compliance with related regulations and quality standards.
These criteria help ensure that only qualified organizations participate, ultimately leading to high-quality supplies for military use.
Technical Requirements
Bidders must provide technical specifications for each item included in their proposal. This includes product capability, lifespan, material quality, and compatibility with existing military equipment. Additionally, adherence to industry standards and quality certifications is mandatory.
Financial Requirements
Interested bidders must provide complete financial disclosures including past financial records to demonstrate stability and capability to deliver the required items. Competitive pricing along with transparent payment terms must be included in the submission.
Document Submission Details
All documents must be submitted electronically through the designated government procurement portal. Required documents include:
- Bid Cover Letter
- Detailed technical proposal
- Financial proposal
- Copies of required certifications
Special Provisions
This tender aligns with governmental initiatives that favor Micro, Small, and Medium Enterprises (MSEs) and startups. Provisions exist to encourage participation from these sectors, further promoting local industry involvement in defence procurement.
Evaluation Process
The evaluation process consists of thorough assessment and documentation scrutiny. Both technical and financial proposals will undergo evaluation, with a scoring mechanism based on compliance, quality, and pricing. It is crucial for bidders to remain transparent and truthful in their submissions to avoid disqualification.
Delivery Locations
Delivery should take place at designated military facilities as outlined in the detailed contract terms post-award. Bidders must ensure their logistics plan accommodates the specific requirements and schedules of the military.
Contact Information
For any queries regarding the tender, bidders are encouraged to refer to the official portal for customer support or reach out through designated government channels to ensure that all inquiries are addressed efficiently.
By adhering to these guidelines, interested bidders can foster a competitive environment that emphasizes quality, compliance, and strategic partnership with the Department of Military Affairs.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity recognized by the relevant authorities, demonstrating experience in supplying similar engineering products, and compliance with all necessary licenses. Bidders should ensure they meet these criteria to increase chances of winning this contract.
Bidders are required to meet stringent technical specifications that align with military standards. This includes providing details on product durability, material quality, compatibility with military equipment, and adherence to regulatory standards. Non-compliance could result in proposals being disqualified.
The Earnest Money Deposit (EMD) must be submitted as part of the bid, demonstrating the bidder’s commitment. The specific amount and payment instructions will be outlined in the tender documents. Failure to submit EMD may lead to disqualification from the bidding process.
All proposals must be submitted electronically through the official government procurement portal. Complete details regarding the submission methods and deadlines for this tender can be found in the tender documentation. Late submissions will not be accepted.
Yes, the tender specifically encourages participation from Micro, Small, and Medium Enterprises (MSEs). This aligns with government policies aimed at promoting local industries and enhancing participation in defence procurement, benefiting both the economy and local businesses.
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