Tender Title: Custom Bid for Services - BOQ item No 1 Refrigeration Mechanic
Tender Reference Number: GEM/2025/B/6126804
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The tender focuses on providing specialized refrigeration services, specifically for the positions of Refrigeration Mechanic (Semi-Skilled) for operational duties, and the procurement of refrigerant gases essential for performance. Vendors are invited to submit their proposals to deliver these services effectively within the established framework.

Scope of Work and Objectives

The tender encompasses a comprehensive service package that includes:

1. Refrigeration Mechanic Services: Engagement of semi-skilled refrigeration mechanics capable of performing essential maintenance, repair, and operation of cooling systems. The requirement specifics include:

   • Total Quantity: 3311 shifts for Refrigeration Mechanic services, working in shifts of 08 hours each.

2. Supply of Refrigerant Gases: The project requires the reliable source and supply of refrigerant gases, crucial for the operational efficiency of cooling systems. The detailed requirements are as follows:

   • Item No 2: Supply and fill of Refrigerant gas R-22 (Total Quantity: 274 Kg)
   • Item No 3: Supply and fill of Refrigerant gases R-134A and 407C (Total Quantity: 180 Kg)

The objective is to ensure a consistent and efficient refrigeration system in place while maintaining high quality standards and compliance with the specified regulations.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility criteria:

• Registration as a legal entity in accordance with the local laws.
• Relevant experience in providing refrigeration services.
• Possession of necessary licenses and certifications for handling refrigerant gases.
• Compliance with environmental standards concerning refrigerant regulations.

Technical Requirements

Bidders must be familiar with the following technical requirements:

• Proficiency in refrigeration mechanics, including troubleshooting and maintenance of refrigeration systems.
• Capability to supply and handle refrigerants safely and efficiently, adhering to standard operating procedures.
• Knowledge of monitoring and maintaining refrigerant levels to ensure optimal operation.

Financial Requirements

Bidders must also meet the financial prerequisites which may include:

• Proof of financial stability and capability to fulfill the requirements.
• Submission of any necessary financial documents, potentially including bank statements or financial guarantees.

Document Submission Details

All documentation must be submitted electronically, ensuring that all submissions are made in the specified format requested in the tender. This may include:

• Technical proposal outlining the service provision strategy.
• Financial quotations aligned with the bid's requirements.

Special Provisions

This tender may include special provisions for Micro, Small, and Medium Enterprises (MSEs), encouraging participation from small businesses as part of the government's initiative to boost local industry and entrepreneurship.

Evaluation Process

The evaluation process will dissect bids based on technical compliance and financial viability. Criteria include:

• Adherence to technical specifications.
• Quality standards outlined in the tender.
• Competitive pricing.

Delivery Locations

The services and goods will be delivered as per the requirements set forth by the Department of Military Affairs within the designated locations stipulated in the final agreement.

Contact Information

For further inquiries or clarifications, interested bidders can refer to the official contact points provided in the tender documentation.