Department of Military Affairs Tender by Indian Army (GEM/2025/B/6167954)
Clutch Cable,Clutch Cable,Oil Seal,Head Gaskit,Fan Belt,Webco Clutch Booster,Pinion with brg Steel,
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Tender Title: Procurement of MT Spares
Tender Reference Number: GEM/2025/B/6167954
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The purpose of this tender is to procure essential spare parts for military vehicles. This procurement encompasses a range of products, including but not limited to Clutch Cables, Oil Seals, Head Gaskets, Fan Belts, Webco Clutch Boosters, and Bearings Bushes. The goal is to ensure the maintenance and operational readiness of military equipment, maintaining high standards of quality and efficiency.
Scope of Work and Objectives
The scope of work includes the supply and delivery of specified MT spares as detailed in the bid documentation. It is essential that the selected supplier adheres to the specifications to meet operational requirements. The main objectives are to ensure timely delivery of high-quality components, thereby enhancing the performance and reliability of military vehicles.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements, including:
- Being a registered entity in India.
- Meeting manufacturing or supplying standards as defined by the Department of Military Affairs.
- Previous experience in supplying similar components to government or military departments may enhance eligibility.
Technical Requirements
All provided spares must conform to specified technical standards and specifications outlined in the attached documents. Bidders are expected to demonstrate compliance with these requirements through appropriate certifications and documentation. Regular quality assurance checks will be part of the supplier's responsibilities.
Financial Requirements
Bidders must submit financial documentation to ensure financial credibility. This includes:
- The ability to sustain operations through the submission of previous financial statements.
- Details regarding the pricing of spares should be clearly articulated, including tax considerations.
Document Submission Details
Bidders are required to submit tender documents electronically as specified in the tender notice. Adequate care must be taken to ensure that all necessary documents including technical and financial submissions are complete and submitted before the given deadline.
Special Provisions
The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and potential startups, encouraging their participation in government contracts. Compliance with the 'Make in India' initiative is also emphasized to support local manufacturing.
Evaluation Process
The evaluation process will be based on criteria that include:
- Compliance with technical and financial requirements.
- Overall pricing and value for money.
- Ability to meet delivery timelines.
Delivery Locations
All items are to be delivered directly to specified military locations as defined in the contract documents. Bidders should confirm their capability to handle logistics pertaining to military procurement.
Contact Information
For additional inquiries regarding this tender, contact details are provided within the tender documentation. Ensure all correspondence is professional and concise for clarity.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity within India, meeting specified manufacturing standards, and having prior experience in supplying military-grade components. Suppliers must also demonstrate a commitment to quality assurance and meeting technical specifications outlined in the tender documents.
To qualify, bidders must possess relevant certificates including ISO certifications for quality management systems, and other industry-standard certifications that demonstrate compliance with technical specifications outlined in the tender. These certificates provide assurance of the supplier’s capability to deliver high-quality products.
The registration process entails submitting necessary documents via the online portal, completing the bidder’s registration form, and providing documentation that proves the bidder meets the eligibility criteria. Bidders must ensure all documents are filled appropriately to avoid disqualification.
Bidders are required to submit documents in specified accepted document formats such as PDF, DOCX, or any other format as noted in the guidelines of the tender notice. It is advisable to follow the instructions closely to ensure documents are viewable and assessable by the evaluation committee.
Successful bidders must provide a performance security, typically a percentage of the contract value, as a safeguard against non-performance or breach of contract conditions. This security is retained for the duration of the contract and returned post-completion, validating compliance with all procurement terms.
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