Tender Title: Supply of Spices and Condiments
Reference Number: 260e55f25
The Department of Military Affairs under the Ministry of Defence is inviting submissions for the tender concerning the Supply of Spices and Condiments. This tender presents an excellent opportunity for suppliers engaged in the production and distribution of high-quality spices, conforming to established Indian Standards. The total quantity required for procurement stands at 534 units, which includes a variety of spices and condiments to meet the specifications outlined below.
Scope of Work and Objectives
The primary objectives of this tender are to procure a wide range of spices, including but not limited to:
- Coriander, Whole and Ground (as per IS 2443)
- Cloves, Whole and Ground (as per IS 4404)
- Tamarind Concentrate (as per IS 5955)
- Cinnamon Whole and Ground (as per IS 4811)
- Mustard, Whole and Ground (as per IS 2323)
- Turmeric Whole and Ground (as per IS 3576)
- Large Cardamom (Badi Elaichi, as per IS 13446)
- Nutmeg, Bay Leaf, Fenugreek (Methi, as per IS 3795)
- Cumin, Asafoetida (Hing, as per IS 7807)
- Chilly (as per IS 2322)
- Black Pepper
The successful bidder will be expected to deliver spices that meet the given standards in terms of quality and specification.
Eligibility Criteria
To qualify for this tender, bidders must:
- Be a registered entity with requisite business licenses.
- Have prior experience in supplying food items, particularly in the spices sector.
- Demonstrate compliance with health and safety regulations pertinent to food supply in India.
Technical Requirements
The tender mandates adherence to the following technical specifications:
- All spices must conform to the corresponding Indian Standards (IS).
- Goods supplied should be of the highest quality, free from contamination.
- Suppliers should provide a quality assurance plan as part of their submission to ensure compliance with all quality checks.
Financial Requirements
Each bidder must submit an appropriate financial proposal that should include:
- A detailed cost breakdown for all items being supplied.
- Comprehensive payment terms designed around acceptable industry practices.
- Evidence of financial stability, such as recent bank statements or credit ratings.
Document Submission Details
Interested parties are required to submit the following documents:
- Company registration and details.
- Certificates conforming to quality and safety regulations.
- Financial proposal in a specified document format.
Submissions must be made through the designated online portal, following all outlined submission guidelines.
Special Provisions
This tender provides specific benefits for Micro, Small, and Medium Enterprises (MSEs) and start-ups, reinforcing the government's initiative to promote local businesses. The successful bids from these sectors will be notably favored during the evaluation process.
Evaluation Process
Bids will be evaluated based on:
- Compliance with eligibility and technical requirements.
- Financial proposal competitiveness.
- Quality assurance measures.
The tender evaluation committee will ensure that all proposals are assessed fairly and transparently.
Delivery Locations
Successful bidders will be informed of the specific delivery locations post-award of contract. Deliveries must align with stipulated timelines to ensure continuity of supply.
Contact Information
For further queries regarding the tender, bidders may refer to the official communication channels provided by the Department of Military Affairs to ensure clarity in the submission process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
16 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender emphasize that bidders must be registered entities possessing necessary business licenses. Additionally, bidders should have a proven track record in the supply of food items, particularly spices, and must comply with all health and safety standards related to food supplies in India.
All bidders must provide relevant certifications that demonstrate compliance with quality and safety standards applicable to food items. This would typically include IS certifications specific to the spices being supplied. Moreover, bidders should include any additional health and safety compliance documents applicable under local regulations.
The financial proposal for this tender must include a detailed breakdown of costs associated with each item being offered. Bidders should also clearly outline payment terms that are acceptable within industry standards, ensuring transparency in the financial dealings of the transaction.
The evaluation committee will assess bids based on compliance with all eligibility and technical requirements as outlined in the tender. Further considerations will include the competitiveness of financial proposals and the efficacy of quality assurance measures proposed by the bidders to meet the tender specifications.
Yes, this tender has specific provisions aimed at promoting participation from Micro, Small, and Medium Enterprises (MSEs) and startups, ensuring these entities receive favorable consideration during the evaluation process. This initiative supports the government’s broader goals to enhance local business participation and foster economic growth within these sectors.
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