Tender Title: Supply of Spices and Condiments
Reference Number: e6f67e8a
The Department of Military Affairs under the Ministry of Defence is inviting bids for the supply of high-quality Spices and Condiments. This tender aims to procure various types of spices essential for military requirements, including but not limited to Cloves, Coriander, Turmeric, Chili, Mustard, Cumin, Asafoetida, Large Cardamom, Black Pepper, and Garam Masala.
Scope of Work and Objectives
The primary objective of this tender is to secure a reliable supply of spices categorized under IS standards such as IS 4404, IS 2443, IS 3576, IS 2322, IS 2323, IS 7807, and IS 13446. The total quantity required is 1065 units of assorted spices. Bidders are expected to propose competitive pricing while ensuring adherence to quality standards defined by Indian Standards (IS).
Eligibility Criteria
To be eligible for this tender, all bidders must be registered as legal entities in India. Bidders should also comply with relevant regulations pertaining to food safety and supply. Specific eligibility documents must be submitted, including valid registration certificates and GST compliance certificates.
Technical Requirements
Proposals must meet the following technical specifications:
- Spices must conform to the specified Indian Standards for quality.
- Each submitted spice should have proper packaging suitable for preservation.
- All products should be certified free from contamination and should pass quality tests.
Financial Requirements
Bidders must provide detailed pricing structures that include unit costs and total estimation for the overall supply. Any applicable taxes must be clearly indicated. The Earnest Money Deposit (EMD) details must be fulfilled as specified in the tender guidelines.
Document Submission Details
All documents must be submitted electronically through the designated e-procurement portal. Bidders are required to upload all compliance documents, financial bids, and technical proposals before the submission deadline. Ensure that all documents are available in accepted formats such as PDF or Word.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) are encouraged to apply against this tender. Startups also have certain benefits outlined in government policies for participation in public procurement.
Evaluation Process
The evaluation of bids will follow a stringent process based on technical compliance, financial viability, and quality adherence to IS standards. The selection of suppliers will be awarded based on the most advantageous proposals fulfilling all requirements.
Delivery Locations
Delivery is expected to take place at designated military establishments across the country. All logistics must be arranged by the bidder in accordance with the delivery timelines specified.
Contact Information
For further inquiries, bidders are encouraged to reach out through the official correspondence channels outlined in the tender documentation.
Conclusion
This tender presents an excellent opportunity for suppliers of spices and condiments to collaborate with the Department of Military Affairs. Engaging in this tender can significantly contribute to meeting government procurement needs while ensuring the provision of high-quality food products.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
12 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India, possessing a valid GST registration, and submitting necessary compliance documents. Suppliers must also adhere to the safety regulations concerning food supply.
Bidders must provide valid certificates including GST compliance, registration certificates, and any other technical certifications as stipulated in the tender guidelines.
To register for bid submission, interested suppliers must visit the designated e-procurement portal, complete the registration process, and provide the required details and documentation for their businesses.
Bidders are usually required to submit documents in commonly accepted formats such as PDF, Word, and Excel. Each document must be clearly labeled and organized according to the submission checklist provided in the tender.
The payment terms will vary depending on the financial proposal accepted; however, typically, payments are made upon successful delivery and acceptance of products in accordance with the agreed terms outlined in the contract. Performance security may also be applicable, which ensures commitment to quality and delivery schedules.
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