Tender Title: Bus Hiring Service - Short Term - Outstation

Tender Reference Number: 1c268d924
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The Bus Hiring Service - Short Term - Outstation tender encompasses the procurement of bus services aimed at providing transport for military personnel and equipment on an outstation basis. The objective of this tender is to ensure that the Ministry of Defence secures reliable and efficient transportation solutions that meet operational requirements while maintaining safety and comfort standards.

Scope of Work and Objectives

The scope of work involves the provision of Bus Hiring Services characterized as follows:

• Type: Non-Deluxe Buses (NDX) accommodating between 40-42 passengers.
• Total Quantity: 3 buses to be made available as per the requirements of the Ministry.
• The buses must be equipped for short-term travel outstation trips to various locations designated by the Department of Military Affairs.

Eligibility Criteria

To qualify for this tender, bidders must fulfill the following eligibility requirements:

• Registration as a legal entity capable of providing transportation services.
• Relevant experience in providing bus hiring services, specifically for governmental or military operations.
• Compliance with all necessary local regulations pertaining to vehicle operation and passenger transportation.

Technical Requirements

The submitted buses must meet specific technical specifications, including:

• Valid registration and insurance.
• Roadworthiness certification.
• Compliance with environmental and safety standards set by the Ministry of Defence.
• Availability of trained drivers with valid licenses.

Financial Requirements

Bidders are required to submit all financial documents, including:

• A detailed quotation per trip.
• Breakdown of additional costs incurred, if any.
• Proof of financial stability, such as relevant bank statements or credit lines.

Document Submission Details

All documents related to the bid must be submitted electronically via the designated e-procurement platform. The following documents must be included:

• Company profile and history.
• Evidence of previous contracts for similar services.
• Certificates of registration and compliance.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate, and relevant benefits will be extended to eligible bidders. Startups that meet the tender criteria will also be given priority in evaluation.

Evaluation Process

The evaluation of bids will be based on:

• Compliance with technical and eligibility criteria.
• Financial quotations.
• Experience and references from past clients.

Delivery Locations

Bus services will be required for various outstation locations as specified by the Department of Military Affairs. Bidders should indicate their capability to service these locations effectively.

Contact Information

For inquiries and further information about this tender, bidders are encouraged to reach out to the Department of Military Affairs directly through the official communication channels provided on the tender platform.