Tender Title
Supply of Lubricating Oil and Associated Components for Military Equipment
Reference Number
GEM/2025/B/6179818
Issuing Authority
This tender is officially issued by the Department of Military Affairs, under the Ministry of Defence.
Scope of Work and Objectives
The primary objective of this tender is to procure essential components, including lubricating oil, rubber bushes, oil seal assemblies, and pneumatic valves, specifically designated for military equipment and vehicles. The tender anticipates a total supply quantity of 104 units spanning various categories of items listed.
Eligibility Criteria
To participate in this tender, all prospective bidders must be registered entities. Additional eligibility requirements include having relevant experience in supplying similar items to the defense sector, and the necessary certifications to comply with military standards.
Technical Requirements
The items must meet specified technical specifications that align with military operational standards. Detailed specifications about the lubricating oil viscosity, chemical composition, and compatibility with military equipment should be provided. Each component like the rubber bush and oil seal assembly must adhere to quality standards that are recognized by the Ministry of Defence.
Financial Requirements
Bidders must exhibit sound financial stability through documentation that demonstrates their capability to fulfill the financial obligations associated with the contract. This may include submitting recent financial statements, profit and loss accounts, and any relevant financial documents.
Document Submission Details
All required documents should be compiled and submitted electronically through the designated procurement portal. This includes technical bids, financial proposals, and any necessary certificates as specified in the tender guidelines.
Special Provisions
In alignment with government initiatives, certain provisions are available for Micro, Small, and Medium Enterprises (MSEs) and startups. These include relaxed eligibility criteria and advantageous evaluation parameters to encourage participation from smaller suppliers.
Evaluation Process
The evaluation will follow a structured approach, examining both technical and financial bids. Criteria for evaluation may include the compliance with specified technical standards, pricing, delivery timelines, and the bidder’s past performance.
Delivery Locations
Successful bidders will be required to deliver items to designated military bases and facilities as determined by the Department of Military Affairs.
Contact Information
For any inquiries regarding the tender, participants are encouraged to refer to the official procurement portal for detailed contact protocols and communication guidelines.
Additional Information
Participants must ensure that all submissions are compliant with local government regulations and guidelines pertaining to defense procurements. A detailed understanding of the Make in India policy may also be advantageous when submitting proposals.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include mandatory registration as a supplier, relevant experience in providing military-grade lubricants and components, and possession of necessary quality certifications. Additionally, participation may be more favorable for MSEs and startups benefiting from relaxed criteria.
All products proposed under this tender must adhere to strict technical specifications laid out by the military department. This includes products like lubricating oil conforming to specific viscosity and composition standards that ensure compatibility and performance in military equipment.
Bidders are required to present documented proof of their financial capabilities, accompanied by an Earnest Money Deposit (EMD) to ensure commitment to the bidding process. Moreover, successful bidders will need to provide performance security to safeguard against non-compliance with contract terms.
Bid submissions must be conducted electronically through the designated procurement platform. Accepted document formats typically include PDF for technical and financial proposals, while additional forms should adhere to the specifications provided in the tender documents.
This tender offers specific benefits for Micro, Small, and Medium Enterprises (MSEs), including simplified qualification requirements and advantageous evaluation criteria. Compliance with ‘Make in India’ policies also plays a critical role, as local sourcing and production may elevate the bids of local manufacturers showcasing commitment to indigenous development.
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