Department of Military Affairs Tender by Indian Army (GEM/2025/B/6168786)

Tender Title: Supply of Refined Sunflower and Mustard Oil
Reference Number: GEM/2025/B/6168786
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The primary objective of this tender is to procure Refined Sunflower Oil (V2) and Refined Mustard Oil (V2) for the Defence sector, ensuring adherence to stringent quality and supply requirements. The total quantity required is 9,760 liters, which will serve various operational and administrative purposes within different units under the Ministry of Defence.

Eligibility Criteria

To participate in this tender, bidders must fulfill the following eligibility criteria:

• Registration as a legal entity in accordance with applicable local laws.
• Good standing with tax authorities, demonstrated through clearance certificates.
• Previous experience in supplying edible oils to government or defense sectors is preferred.
• Compliance with all relevant food safety and quality standards dictated by regulatory agencies.

Technical Requirements

The technical requirements for the products include:

• The oils must meet the highest quality standards as per applicable food safety regulations.
• Certification to ensure that products are free from harmful additives and contaminants.
• Must be packaged in accordance with industry standards for food products, ensuring safety and preservation during transit and storage.

Financial Requirements

Eligible bidders must provide financial documentation reflecting substantial capability to fulfill the contract. This includes:

• Audited financial statements for the past two years.
• Evidence of the financial ability to secure adequate stock and deliver on time.

Document Submission Details

Bidders are required to submit their proposals only through the designated e-procurement portal. The documents must include:

• Completed tender forms and supportive documentation.
• Technical specifications and product certifications.
• Financial records and performance history.

Special Provisions

This tender includes special provisions aimed at promoting Micro, Small, and Medium Enterprises (MSEs). Eligible MSEs may receive preferential treatment in the evaluation process, provided they meet the requisite quality and delivery terms. Moreover, startups that comply with the relevant local economic policies, including the Make in India initiative, are encouraged to participate.

Evaluation Process

The evaluation process will focus on:

• Compliance with technical specifications.
• Financial viability and past performance metrics.
• Price competitiveness and adherence to quality standards.

Delivery Locations

All deliveries must be made to specified military bases and depots as indicated in the purchase order. Specific addresses and further details will be provided post award.

Contact Information

For any inquiries, bidders should refer to the official communication channels defined in the tender documentation. Direct correspondence should be conducted through the appropriate bidding portal and adhere to the established communication protocols.