Overview

The tender titled GEM/2025/B/6170798, issued by the Department of Military Affairs under the Ministry of Defence, aims to procure a variety of automotive components essential for maintenance and operational readiness. This procurement initiative is crucial for sustaining military equipment efficiency and ensuring safety standards are met through high-quality parts.

Scope of Work and Objectives

The scope of work encompasses the supply of various automotive spare parts including but not limited to:

• FRT Brake Shoes
• Rear Brake Shoes
• Kick Return Springs
• Clutch Cables
• Accelorator Cables
• HT Oil
• Specific equipment components such as spark plugs, fuel filters, and oil filters.

The primary objective is to ensure that all supplied components meet the operational demands of military vehicles and machinery, thereby enhancing their reliability and performance in the field.

Eligibility Criteria

To participate in this tender, bidders must satisfy several eligibility criteria, including:

• Being a legally registered entity with valid documentation.
• Possession of all necessary certifications pertinent to automotive parts supply.
• Demonstrable experience in supplying similar components to defense or government agencies.

Technical Requirements

Bidders must adhere to strict technical specifications ensuring that all components provided meet the quality standards set forth by defense procurement guidelines. Mandatory adherence to relevant certifications and tests will be required to verify compliance with safety and functionality measures.

Financial Requirements

Interested parties must provide financial documents that demonstrate their capacity to fulfill the contract obligations. This includes:

• Evidence of sufficient working capital.
• A signed commitment to adhere to pricing stipulated in the tender documentation.
• Adequate assurances regarding delivery timelines and post-delivery support.

Document Submission Details

Bidders must submit their proposals through the designated electronic procurement platform. Submissions must include:

• A completed bid form.
• All requested documentation in the specified format.
• Any supplementary material demonstrating compliance with eligibility criteria.

Special Provisions

This tender includes benefits specifically designed to encourage participation from Micro, Small, and Medium Enterprises (MSEs). Additionally, startups will find accommodating provisions aimed at facilitating their entry into government contracts. These provisions align with policies designed to bolster local economies and promote indigenous manufacturing.

Evaluation Process

The evaluation of bids will be undertaken based on:

• Compliance with submission requirements.
• Technical capability to deliver specified components.
• Financial viability and pricing considerations.

Clear guidelines will be provided to ensure transparency throughout the evaluation process, and bidders will be notified of results following completion of the evaluation.

Delivery Locations

Supplied items shall be delivered to specified military facilities across various geographic locations as designated in the tender documentation.

Contact Information

For inquiries related to this tender, interested parties are encouraged to reach out via the official communication channels listed on the procurement platform. Ensuring proper communication is crucial for addressing any clarifications regarding the tender specifications and requirements.