Tender Title: Custom Bid for Services - Hiring of Fuelling Bowser for Fuelling of GSEs and GHEs
Reference Number: GEM/2025/B/6169255
Issuing Authority:
The tender is issued by the Department of Military Affairs, under the Ministry of Defence.
Scope of Work and Objectives
The main objective of this tender is to solicit offers for the hiring of fuelling bowser services. The awarded contractor will be responsible for the fuelling of Ground Support Equipment (GSEs) and Ground Handling Equipment (GHEs) over a predetermined period, ensuring timely and efficient service delivery in line with military standards. This is a critical service to maintain operational readiness and to support various military operations seamlessly.
Eligibility Criteria
Eligible bidders must:
- Be a legally recognized entity capable of providing fuelling services.
- Demonstrate prior experience in fuelling similar equipment.
- Possess all necessary registrations and licenses to undertake fuelling operations.
- Comply with legal and regulatory requirements set forth by military protocols.
Technical Requirements
The following technical requirements are mandatory:
- Availability of fuelling bowsers equipped with the latest technology to ensure accuracy and safety during fuelling operations.
- Equipment must meet environmental and safety standards mandated by military and civil authorities.
- Staff must be adequately trained and certified in operating fuelling bowers.
- A documented process for handling any contingencies or emergency situations during fuelling operations.
Financial Requirements
Bidders must provide:
- A detailed breakdown of the financial proposal.
- Proof of financial stability, including bank statements and credit lines.
- Compliance with tax regulations, including GST registration and tax clearance certificates.
Document Submission Details
All tenders must be submitted electronically through the designated procurement portal. Required documentation includes:
- Bid proposal.
- Technical and financial documents.
- Copies of relevant certifications and licenses.
- Any other documents as specified in the tender guidelines.
Special Provisions
The tender recognizes the contributions of Micro, Small, and Medium Enterprises (MSEs) and may provide benefits such as relaxed eligibility requirements or preferential scoring in evaluations. Start-ups can also apply, given they meet all necessary criteria and demonstrate innovative solutions for fuelling operations.
Evaluation Process
Bids will undergo a rigorous evaluation process which includes:
- Technical evaluation based on compliance with specifications.
- Financial evaluation confirming the proposed pricing structure.
- An overall scoring system that factors in experience, capacity, and value for money.
Delivery Locations
The fuelling services will be conducted at various designated military bases and installations as directed by the Department of Military Affairs.
Contact Information
For queries regarding the tender, stakeholders are encouraged to reach out through the official contact channels provided on the procurement portal. Ensure that all communications maintain formal correspondence to uphold professional standards.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
11 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for bidding include being a legally registered entity with a proven track record in fuelling services. Bidders must demonstrate prior experience fuelling similar equipment and hold all required licenses to conduct operations in accordance with military protocols.
The technical specifications mandate that fuelling bowers must comply with current safety and environmental standards. The equipment must possess modern technology for accurate fuelling, and the personnel must be properly trained to handle both the technology and emergency situations that may arise.
Payment terms usually entail milestone payments linked to service delivery, with an emphasis on quality and timeliness. Moreover, successful bidders must provide a performance security bond, typically ranging from 5% to 10% of the contract value, to ensure compliance with the terms of the contract.
Bids should be submitted electronically via the official procurement portal. Accepted document formats include PDF for technical and financial proposals, ensuring that all submissions are clear and easily accessible for evaluation.
Yes, MSEs may benefit from relaxed requirements, including preferential treatment in evaluations. Additionally, all tenders encourage compliance with the ‘Make in India’ policies, promoting local manufacturers and increasing the procurement of indigenous products while adhering to local content regulations where applicable.
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