Department of Military Affairs Tender by Indian Army (GEM/2025/B/6087696)
IR PTX 8MP 40X ZOOM 500MTR IR,8MP AI WDR IR NETWORK BULLET CAMERA,16 CHANNEL 4K AI DVR WITH 4TB HDD
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Tender Title: Procurement of Surveillance Equipment
Tender Reference Number: GEM/2025/B/6087696
Issuing Authority/Department:
Ministry of Defence, Department of Military Affairs
Scope of Work and Objectives
The purpose of this tender is to procure advanced surveillance equipment aimed at enhancing security and surveillance capabilities. The equipment includes the following items:
- IR PTX 8MP 40X Zoom 500m IR Camera
- 8MP AI WDR IR Network Bullet Camera
- 16 Channel 4K AI DVR with 4TB HDD
- Interactive Flat Panel Display (75 inch)
- 8 Port Gigabit Switch
- 8 Port 10 Gigabit Switch
- 8 Port Gigabit PoE Switch (1 Gbps per port)
- Gigabit SFP Media Convertor
- 10 G Media Convertor
- SMSF Armoured OFC (20 km strength)
- CAT 6 UTP 23 AWG Twisted Pair Armoured
- RJ45 Connector
- OFC Junction Box
- Flexible Wire
The overall objective is to establish a reliable and sophisticated surveillance framework that supports military operations while adhering to modern technological standards.
Eligibility Criteria
Bidders must meet the following eligibility requirements to qualify:
- Be a registered entity under Indian law with valid GST registration.
- Demonstrate relevant experience in supplying surveillance equipment within the last five years.
- Provide references or performance certificates from previous clients in related domains.
- Compliance with all applicable local laws and regulations.
Technical Requirements
All equipment supplied must meet specified technical standards, including but not limited to:
- IR Cameras must possess a minimum resolution of 8MP and capability for night vision.
- DVR must support 16 channels and include a minimum of 4TB storage.
- All network components should comply with the latest IEEE standards for data transfer.
Specific quality standards such as those outlined by Indian Standards or equivalent international standards must be adhered to in all submissions.
Financial Requirements
Bidders must provide proof of financial stability including:
- Audited financial statements for the last three years.
- Documents validating the bidder's capability to handle the financial aspects of the project, including cash flow and credit records.
Document Submission Details
Interested bidders should submit their tender documents adhering to the following guidelines:
- All documents must be submitted in electronic format as specified in the tender guidelines.
- Comprehensive submission must include technical and financial bid as per the prescribed format provided with the tender notice.
Special Provisions
There are provisions in place for Micro, Small, and Medium Enterprises (MSEs) and Startups, including:
- Reduced eligibility criteria for MSEs.
- Extended time frames for submission and evaluation processes.
Evaluation Process
The evaluation will be conducted in two stages:
- Technical Evaluation: Assessment of the technical compliance of the bids.
- Financial Evaluation: Evaluation of the financial viability based on pricing details and conditions outlined in the submission.
Bids will be assessed on the basis of quality, cost, and adherence to technical specifications.
Delivery Locations
The items shall be delivered to locations specified by the Department of Military Affairs, revealed post successful bid evaluation.
Contact Information
For further inquiries, bidders may need to refer to the official tender notice or website of the Ministry of Defence. Details may vary, so prospective applicants are urged to check for updates and additional information on the official portal.
Tender BOQ Items
14 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid GST, having relevant experience in supplying similar equipment within the last five years, and providing performance certificates from previous clients. Bidder compliance with local laws is mandatory, ensuring participation in this tender.
The required technical specifications for the surveillance equipment include an IR camera with a minimum resolution of 8MP, night vision capabilities, and a 16-channel DVR supporting a minimum of a 4TB hard drive. Compliance with current IEEE standards for network components is essential, and specific quality standards as per Indian or recognized international standards must be adhered to.
Payment terms typically involve an initial advance upon order confirmation, followed by stage payments based on delivery checkpoints. Bidder’s understanding of rigorous performance security requirements may include a performance bank guarantee, often ranging between 5%-10% of the contract value, which ensures adherence to the contract terms throughout the execution of the project.
Bidders should submit their documents electronically, adhering to guidelines stated in the tender notice. Accepted document formats typically include PDF and Word formats for technical and financial proposals. Ensuring clear labeling and systematic organization of documents is crucial for easy evaluation.
The tender provides specific provisions for Micro, Small, and Medium Enterprises (MSEs) and Startups. These benefits include reduced eligibility criteria, potential price preferences, and extended timelines for submission and evaluation processes, fostering an inclusive approach to support smaller businesses within the competitive bidding environment.
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