Department of Military Affairs Tender by Indian Army (GEM/2025/B/6170139)
Multifunction Machine MFM (V2),Multifunction Machine MFM (V2),Line Interactive UPS with AVR (V2),On
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Tender Title: Supply and Installation of Multifunction Machines and UPS Systems
Tender Reference Number: GEM/2025/B/6170139
Issuing Authority: Department of Military Affairs
Scope of Work and Objectives
The objective of this tender is to procure and install various Multifunction Machines (MFM) and Uninterruptible Power Supplies (UPS) for military operations. The required products include multiple types of Multifunction Machines, specifically designed to handle high-volume printing, scanning, copying, and faxing functionalities. Additionally, the tender covers the supply of Line Interactive UPS and Online UPS to ensure uninterrupted power supply and support for critical equipment, significantly enhancing operational efficiency.
Eligibility Criteria
To qualify for this tender, bidders must be recognized legal entities operating in the relevant industry. Eligible bidders should possess prior experience in supplying multifunction machines and UPS systems, and they must demonstrate their capability to meet technical specifications outlined in the tender documentation.
Technical Requirements
Bidders must submit detailed specifications of the products offered, highlighting compliance with industry standards. The Multifunction Machines must support various formats, while UPS systems should feature appropriate voltage ratings and backup durations. Additionally, bidders should ensure that all provided equipment meets the safety and performance standards set forth by the relevant authorities.
Financial Requirements
Interested bidders must adhere to stipulated financial requirements, including the provision of an Earnest Money Deposit (EMD). The EMD serves as a security deposit to ensure that bidders commit seriously to the bidding process. Final financial evaluations will consider the overall cost-efficiency and compliance with budgetary guidelines.
Document Submission Details
Bidders must submit their proposals and all required documentation through the designated online portal. Submissions must include, but are not limited to, technical specifications, financial proposals, and company credentials. The submission should be made in the prescribed format to avoid disqualification.
Special Provisions
This tender encourages the participation of Micro, Small, and Medium Enterprises (MSEs) and offers specific provisions for startups aiming to enhance inclusivity in bid submissions. MSEs and startups will benefit from technical and financial support, helping them to meet eligibility criteria effectively.
Evaluation Process
The evaluation of bids will be performed through a thorough assessment process focusing on technical competence, financial viability, and past performance metrics. The evaluation committee will consist of members from the Department of Military Affairs to ensure transparency and fairness throughout the selection process.
Delivery Locations
The successful bidder will be required to deliver products to multiple military establishments within the jurisdiction specified in the tender documents. The delivery timelines and locations will be elucidated upon the announcement of the awarded bidder.
Contact Information
For queries related to this tender, interested parties are encouraged to reach out through the official channels as provided in the tender documentation. Please refer to official guidelines for communication and additional information.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that operates in the supply of Multifunction Machines and UPS systems. Bidders must have relevant experience in similar projects and must provide evidence of their capability to meet the specified technical requirements and financial conditions. Compliance with criteria set by the Department of Military Affairs is essential for successful submission.
Bidders must submit all required certificates demonstrating their qualifications, including product compliance certifications, tax clearance certificates, and any other documents that verify the bidder’s technical capability. These certifications must align with the technical specifications outlined in the tender and demonstrate adherence to industry standards.
To participate in the bidding, bidders should register on the designated online portal where the tender is published. The registration process involves submitting company details, providing required documentation, and paying any applicable fees as outlined in the tender instructions. Detailed steps for registration can be found in the tender documentation.
Bidders must adhere to the testing criteria established for the Multifunction Machines and UPS systems upon delivery. Compliance with quality standards and the performance evaluation will be conducted by the Department of Military Affairs. This ensures that all supplied equipment meets the operational requirements effectively.
Successful bidders will be required to submit a performance security in the form of a bank guarantee or cash deposit. This security serves to safeguard the interests of the Department of Military Affairs, ensuring that the awarded bidder fulfills their contractual obligations. The amount and terms of the performance security will be specified in the tender documents.
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