Overview
The tender titled "SPARES" under the reference number 165779e84 is issued by the Department of Military Affairs, part of the Ministry of Defence. This tender invites suppliers to provide a range of essential spare parts that are critical for military operations and machinery maintenance.
Scope of Work
The procurement seeks the supply of various spare parts, including but not limited to:
- WD 40
- Field Coil Assembly
- Solenoid Switch
- Repair Kit Clutch Booster
- Water Separator
- Clutch Master Cylinder
- Sleeve Cylinder Assembly
- Repair Kit Wheel Cylinder
- Sleeve Cylinder Repair Kit
- Flexible Hose
- Anabond
The primary objective of this tender is to ensure that the military maintains operational readiness through the availability of these critical spare components.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity under relevant laws.
- Compliance with operational standards as stipulated by military procurement guidelines.
- Past performance on similar contracts, preferred but not mandatory.
Technical Requirements
Bidders are required to demonstrate that the spare parts meet specific technical specifications and quality standards mandated by the defense body. This may include:
- Certification of authenticity and compliance with relevant defense quality requirements.
- Test results proving performance and quality criteria.
Financial Requirements
Participants must provide the following financial documentation:
- Bid price breakdown.
- Tax compliance certificates.
- Any existing financial guarantees or bank statements demonstrating financial capacity to undertake the contract.
Document Submission Details
Bids must be submitted electronically through the designated procurement portal. All required documents must be provided in specified formats, and bidders should ensure they follow submission guidelines closely to avoid disqualification.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides benefits for startups. Special provisions may apply to enhance their competitiveness and participation.
Evaluation Process
The evaluation process for this tender will include:
- Preliminary examination of bids for compliance.
- Technical evaluation based on specifications.
- Financial bid evaluation to determine the most advantageous offer.
Bidders will be notified of the results through official correspondence.
Delivery Locations
Suppliers shall deliver the spare parts to designated military facilities as outlined in subsequent documentation following the bid award.
Contact Information
For further inquiries, bidders can reach out to the procurement office of the Department of Military Affairs. However, specific contact details are not provided in the tender documentation.
Tender BOQ Items
11 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity under applicable laws, compliance with military procurement standards, and demonstrated experience in supplying similar spare parts. Businesses, especially MSEs and startups, are encouraged to apply and may enjoy additional consideration during the evaluation process.
Bidders must possess relevant certifications that demonstrate compliance with technical standards for the supplied spare parts. This may include quality certifications and performance evaluation documentation consistent with military regulations to ensure that all products meet the required safety and operational standards.
To register for this tender, one should visit the designated procurement portal and complete the registration process, which typically includes creating an account, submitting necessary business documents, and agreeing to the terms and conditions outlined for participation in government procurements.
All submission documents should be prepared in digital formats as specified in the tender documentation. Typically, accepted formats include PDF for reports and Excel for financial breakdowns. It’s essential to ensure that all documents are readable and meet the prescribed requirements to avoid disqualification.
Payment terms will be defined in the tender contract. Generally, these terms may involve milestone payments based on delivery schedules, along with conditions for performance security. Bidders should be prepared for a discussion on payment terms during the negotiation phase post-award.
MSEs participating in this tender may benefit from special provisions designed to promote their involvement in defense procurements. This could include relaxed eligibility criteria, financial support schemes, or preferential evaluation to enhance their competitiveness within the bidding process.
The evaluation process will assess bids based on technical compliance, quality standards, and financial proposals. Bids will be ranked according to these criteria, and the most advantageous offers will be selected to ensure that the Department of Military Affairs receives the best value and quality in their procurement activities.
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