Department of Military Affairs Tender by Indian Army (6f303d39)
Haldi Powder,Dhaniya Sabut,Jeera Sabut,Tej Patta,Dal Chini,Red Mirchi Sabut,Kali Mirch,Garam Masala
Tender Timeline
Tender Title: CONDIMENT ITEMS
Reference Number: 6f303d39
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The tender for CONDIMENT ITEMS aims to procure a varied selection of essential spices, including Haldi Powder, Dhaniya Sabut, Jeera Sabut, Tej Patta, Dal Chini, Red Mirchi Sabut, Kali Mirch, and Garam Masala among others. This comprehensive procurement will ensure that the Department of Military Affairs can maintain high standards in culinary preparations for military personnel. The vendor will be responsible for supplying a total quantity of 635 units of the specified condiment items, adhering to strict quality and delivery standards.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities capable of supplying the required items. This includes demonstrating previous experience in similar contracts, compliance with local laws, and providing the requisite financial proofs. Additional documentation may be requested during the evaluation to assess eligibility.
Technical Requirements
All products supplied under this tender must meet defined quality standards. This includes compliance with food safety regulations and certifications that prove the authenticity and quality of all condiment items. Documentation verifying the source and composition of each product is essential. Moreover, suppliers must demonstrate their capability to manage logistics and distribution, ensuring timely deliveries.
Financial Requirements
Bidders must provide comprehensive financial statements and evidence of stable revenue streams to support their proposal. The tender may require a specified Earnest Money Deposit (EMD) to secure participation. This amount will be refunded upon conclusion of the tender process unless the winning bidder fails to comply with contract requirements.
Document Submission Details
All required documents must be submitted digitally through the specified procurement portal. Bidders should ensure all submissions are made in acceptable formats as indicated in the tender guidelines. Late submissions will not be considered, and original documents may need to be presented during the evaluation phase.
Special Provisions
This tender recognizes the participation of Micro, Small, and Medium Enterprises (MSEs) and extends favorable conditions for startups. Special provisions include lower financial thresholds and potentially reserved quotas, encouraging participation from diverse suppliers. Compliance with 'Make in India' policies will enhance the chances of success for qualifying bidders.
Evaluation Process
The evaluation will be carried out on predetermined criteria, focusing on technical compliance, price competitiveness, and quality assurance. Bids will be assessed objectively, and successful vendors will be notified through official communication channels.
Delivery Locations
All deliveries must be conducted to the designated military locations, which will be specified in the final agreement. Successful bidders are expected to coordinate with the Department of Military Affairs to ensure logistics are in place for smooth delivery.
Contact Information
For further inquiries regarding this tender, interested parties may refer to the official contact points as provided in the tender documentation.
The successful execution of this tender will ensure the ongoing supply of high-quality condiment items, integral to supporting the culinary needs of military operations.
Tender BOQ Items
18 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that can competently meet the supply of condiment items. Bidders must demonstrate prior experience in similar procurements, compliance with local laws, and provide financial statements indicating stability. Necessary certificates, including food safety and quality compliance, must also be accounted for, as these documents reinforce the bid’s credibility.
Bidders must submit proof of relevant quality certificates that comply with food safety standards, along with any certifications that substantiate the authenticity of the condiment items. These might include ISO certifications or other industry-recognized standards. Ensuring all certificates are up-to-date and valid is crucial for compliance.
The registration process involves creating an account on the relevant procurement portal where the tender is listed. Bidders are required to provide the necessary details about their company, including business registration numbers and documentation supporting their eligibility. A thorough understanding of the requirements and submission of accurate information in the required formats will facilitate smooth registration.
The Earnest Money Deposit (EMD) acts as a financial assurance during the bidding process. The specific amount and guidelines for submission will be outlined within the tender documents. Participants must ensure they submit the EMD promptly to avoid disqualification. Upon successful bid conclusion, the EMD may be refunded unless the winning bidder fails to adhere to contract terms.
Micro, Small, and Medium Enterprises (MSEs) are afforded special provisions in this tender, including relaxation in financial thresholds and the possibility of reserved quotas specifically for MSEs. Additionally, participation incentives are provided to support local businesses, fostering a more competitive market while enhancing compliance with the Make in India initiative.
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