Tender Title: Goods Transport Service – Per Trip Based Service

Reference Number: GEM/2025/B/6024393

Issuing Authority: Department of Military Affairs, Ministry of Defence

The Goods Transport Service – Per Trip Based Service aims to cater to the logistical needs of the Department of Military Affairs by providing transportation services for essential commodities such as packed milk, food grains, vegetables, meat, and other food items. This tender seeks qualified service providers who can deliver reliable and efficient transportation solutions using refrigerated trucks with a 3-ton capacity.

Scope of Work and Objectives

The primary objective is to ensure the seamless movement of perishable and essential goods from designated pickup locations to various delivery points. The scope of work includes, but is not limited to:

• Comprehensive transportation services for packed milk and food items across designated routes.
• Ability to handle a total quantity of 156, ensuring timely delivery.
• Utilization of temperature-controlled vehicles to maintain the quality of perishable items.

Eligibility Criteria

To be eligible for participation, bidders must:

• Be a registered entity with valid documentation.
• Possess experience in providing similar goods transportation services.
• Demonstrate the capability and infrastructure for managing refrigerated transport.

Technical Requirements

The following technical requirements must be met:

• Provision of vehicles that fulfill the 3-ton capacity requirement.
• Capability to maintain appropriate temperature controls for perishable goods during transit.
• Availability of trained personnel to handle the loading, transportation, and unloading of goods.

Financial Requirements

All bidders are required to present:

• A proposal clearly outlining the pricing structure as per the trip-based service model.
• Financial statements or documents proving the firm's capability to undertake the project.
• A bid security in the form of an Earnest Money Deposit (EMD) as specified in the tender documentation.

Document Submission Details

Bidders must submit all required documents electronically through the designated government e-procurement portal. It’s essential to ensure that all submissions are in the acceptable formats and are completed before the submission deadline.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by providing certain benefits during the evaluation process, fostering inclusivity and promoting local businesses.

Evaluation Process

The evaluation shall follow a structured process focusing on:

• Compliance with technical and financial requirements.
• Previous performance records in similar contracts.
• Price evaluation to ensure value for money within the budget constraints.

Delivery Locations

The delivery locations are predetermined and will be communicated to the successful vendors post-hire. It encompasses various operational sites under the jurisdiction of the Ministry of Defence.

Contact Information

For inquiries regarding this tender, further contact details or clarifications might be available through the official portal linked to the procurement site.