Tender Title: Hiring of Earth Moving Equipments, Material Handling Equipments and Cranes (per Hour basis) - Earth
Tender Reference Number: GEM/2025/B/6098612
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure earth moving equipment, material handling equipment, and cranes on a per-hour basis. This acquisition aims to enhance the operational efficiency of construction and other related tasks managed by the Ministry of Defence. Suppliers will be required to furnish a range of equipment that adheres to specific performance standards to ensure safety and reliability in operations.
Eligibility Criteria
To participate in this tender, bidders must meet certain eligibility requirements, including being a legally registered entity with relevant business licenses. Firms interested in submitting bids must have prior experience in providing heavy machinery and equipment services, alongside a proven record of maintaining such equipment.
Technical Requirements
Bidders must provide various technical specifications detailing their equipment. The equipment should be functional, well-maintained, and compliant with industry safety standards. Documents evidencing the compliance with environmental and safety regulations must be included in the bid submission. Bidders must also outline the range of equipment they intend to offer, including specifics such as model, capacity, and area of application.
Financial Requirements
Bidders are required to submit a comprehensive breakdown of their financial offer for the requested services. This should include pricing per hour for each type of equipment offered, any additional costs (such as transportation and operator costs), and payment terms. The financial proposal should be transparent and competitive to be considered for evaluation.
Document Submission Details
All required documentation must be submitted electronically through the official tender portal. Bids should be structured clearly with all pertinent documents attached, including the eligibility documents, technical specifications, and financial proposals. It is essential to adhere to the submission guidelines to avoid disqualification.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to submit proposals, as incentives may be available to promote participation from smaller suppliers. Benefits may include preferential evaluation or reserved contracts for qualified suppliers.
Evaluation Process
The evaluation of bids will be a comprehensive process based on stipulated criteria. Bids will be assessed for completeness, compliance with technical and eligibility requirements, and financial competitiveness. The successful bidder will be one who meets all criteria and demonstrates the best value for the requirements outlined in this tender.
Delivery Locations
The delivery of equipment will be required at designated sites as specified by the Ministry of Defence. Bidders must be prepared to accommodate logistical arrangements for timely delivery.
Contact Information
For inquiries regarding this tender, bidders should refer to the contact details provided on the official tender portal. Clear and concise communication is encouraged to ensure the submission process runs smoothly.
This detailed outline of the tender's objectives, requirements, and evaluation processes is designed to facilitate an informed submission from all prospective bidders. All potential bidders should prepare their documentation thoroughly to ensure compliance and competitiveness in fulfilling the Ministry of Defence's needs.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for tenders include the necessity for bidders to be registered entities. They should possess the relevant licenses and should have prior experience in supplying earth moving and material handling equipment. Concrete documentary evidence of past projects and operational capabilities is expected for a successful bid.
In your bid, you should include detailed technical specifications of the equipment you intend to offer, showing compliance with safety and operational standards. It is important to provide documents that validate the operational efficiency, model, capacity, and any certifications that ensure your equipment meets industry regulations.
Bidders must submit their documentation electronically through the official tender portal. The submission must be comprehensive, including eligibility documents, technical specifics, and financial proposals structured according to the guidance provided in the tender notice to facilitate evaluation.
Yes, there are provisions for MSEs and startups that encourage participation. Benefits may include preferential treatment during evaluation and considerations that support the aim of fostering a diverse supplier base. These businesses are encouraged to apply and highlight their capabilities during the bidding process.
By thoroughly understanding these details, potential bidders can ensure that their submissions are complete and competitive, thereby enhancing their chances of winning the tender.
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