Tender Title
Repair and maintenance of existing surveillance system installed at Headquarters 30 Infantry Brigade
Reference Number: 2ad7112f8
Issuing Authority
Issuing Authority/Department: Department of Military Affairs
Ministry: Ministry of Defence
Scope of Work and Objectives
This tender is aimed at the repair and maintenance of the existing surveillance system installed at the Headquarters 30 Infantry Brigade. The successful bidder will be responsible for ensuring the security and functionality of critical surveillance instruments, which include the repair of various components of the surveillance system. This encompasses the repair of Day Night Closed Circuit Cameras, IP Cameras, and systems that facilitate video recording and transmission.
The objectives include ensuring optimal operational performance, extending the lifespan of the equipment, and minimizing downtime. The scope covers a total of 2263 units, which highlights the scale of work required in executing this project.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with proven capabilities in electronic system repairs, particularly in surveillance systems. Preference may be given to bidders with prior experience working with military installations or defense-related contracts.
Technical Requirements
Bidders must possess the technical know-how and resources necessary for the repair of the following components of the surveillance system:
- Close Circuit Cameras
- IP Cameras
- DVR Channel systems
- 6 Core Armored Optical Fiber Cable
- Media Converters
- Fiber Jointer Boxes
- Switches (5 Port)
- IP66 Outdoor Boxes
A detailed understanding of the electronic and digital technologies involved, as well as compliance with military specifications, is essential.
Financial Requirements
Bidders will need to submit financial statements illustrating their capability to handle the project without compromising on quality. Details regarding payment terms will also be outlined in further communication post-selection.
Document Submission Details
Interested bidders should prepare and submit their technical and financial proposals through the designated electronic submission portal. All necessary documentation, including certificates of registration and previous project references, should be included.
Special Provisions
Preference will be provided for Micro, Small, and Medium Enterprises (MSEs), allowing for a more inclusive bidding process. Furthermore, startups may receive additional focus, ensuring innovative solutions are sought from new entrants in the market.
Evaluation Process
Proposals will be evaluated based on a combination of technical capacity, previous experience, and financial viability. The evaluation criteria will prioritize quality and reliability in service provision, ensuring the Department of Military Affairs can maintain its high operational standards.
Delivery Locations
Work will primarily take place at the Headquarters 30 Infantry Brigade, with the possibility of extending channels for monitoring and upkeep at other associated military installations as required.
Contact Information
While specific contacts have not been published, bidders are encouraged to seek clarification via official departmental communication channels.
Tender BOQ Items
11 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with demonstrable expertise in the repair and maintenance of surveillance systems. Bidders must provide evidence of prior experience with similar projects and/or equipment, particularly in a military or high-security context. Successful candidates may also be those who can show a stable financial standing and the capacity to manage multiple units efficiently and effectively.
Bidders must comply with specific technical specifications, including the capability to repair and replace various components of the surveillance system such as Day Night Closed Circuit Cameras, IP Cameras, and the necessary fiber optic and electrical components. It is expected that bidders will demonstrate familiarity with these systems and their operational protocols to ensure service continuity.
An Earnest Money Deposit (EMD) will be required from bidders to secure their proposal, which will be refunded post-evaluation. In selected cases, a performance security may also be mandated to guarantee project completion and compliance with the terms outlined in the contract. The specifics including amounts and submission timelines will be communicated during the proposal process.
Proposals should be submitted electronically via the designated submission portal detailed in the tender documentation. All submissions need to meet the stipulated format and include technical and financial proposals alongside requisite eligibility documents. Any non-compliance with the submission method or format may lead to disqualification.
Micro, Small, and Medium Enterprises (MSEs) and startups are afforded special provisions, including preferential evaluation and possibly simplified documentation requirements. The Department of Military Affairs is particularly keen on supporting local businesses and fostering a competitive environment that encourages innovation and capacity building within the national defense and security sector.
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