Tender Title: Hiring of Consultancy Services towards conduct of Agentic AI Program

Reference Number: GEM/2025/B/6130192

Issuing Authority/Department
The tender is issued by the Department of Military Affairs, under the Ministry of Defence.

Scope of Work and Objectives
The objective of this tender is to obtain comprehensive consultancy services dedicated to the conduct of an Agentic AI Program utilizing Generative AI. The selected consultancy will provide expert guidance, innovative strategies, and operational support to enhance the effectiveness of the military applications of generative AI technologies.

Eligibility Criteria
To be eligible to participate in this tender, bidders must satisfy the following criteria:

• Must be a legally registered entity providing consultancy services.
• Demonstrated experience in providing similar consultancy services within the last five years.
• Capability to assemble a multidisciplinary team with expertise in AI and military applications.

Technical Requirements
The consultancy is expected to present a thorough technical proposal that includes:

• An outline of methodologies and frameworks relevant to Agentic AI.
• Expertise in Generative AI technologies and their military utilization.
• A detailed project plan that highlights deliverables, timelines, and milestones.

Financial Requirements
Bidders must provide a transparent financial proposal that includes:

• A breakdown of costs related to consultancy services, project management, and any applicable taxes or overheads.
• Evidence of financial stability through bank statements or financial reports.
• An outline of payment terms and conditions, including milestones for payment release.

Document Submission Details
All proposals and documentation must be submitted electronically via the designated tender portal. Bidders are required to include:

• Technical Proposal
• Financial Proposal
• Any necessary certificates or compliance documents as stipulated in the tender specifications.

Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate in this tender. Special provisions may include:

• Relaxed eligibility conditions
• Potential financial benefits or incentives based on the project’s scope.

Evaluation Process
The evaluation of submissions will adhere to a transparent process which includes:

• Preliminary review for compliance with eligibility criteria.
• Detailed assessment of technical proposals focusing on innovation and methodology.
• Financial bid evaluation based on cost-effectiveness and value for money.
• The evaluation committee will release feedback and recommendations for the successful bidder.

Delivery Locations
Consultancy services will be primarily conducted at locations designated by the Department of Military Affairs, with potential fieldwork in specified military installations, if required.

Contact Information
For inquiries related to the tender, please direct your queries through the established channels provided in the tender documentation on the official portal.

Additional Information

Bidders are encouraged to familiarize themselves with the terms and conditions outlined in the tender document. Participation in this tender reflects the commitment to advances in AI technologies and their integration into military applications, thus contributing to national defense capabilities.